Please note that as of May 2019, due to the newly enforced jurisdictional rules of the Indian embassy and its consulates, we are limited in our capacity to assist our clients with Canadian documents for use in India. If you or your company’s address falls within the National Capital Region, Kingston, Cornwall, Hawkesbury, Arnprior, Renfrew, Perth, Prescott, Brockville, Carleton Place, Smith Falls, Morrisburg, or Montreal, then we can still assist you.
If you or your company’s address is in Saskatchewan, Alberta, British Columbia, Yukon, or the Northwest Territories then we can only assist with the first step of authentication at Global Affairs Canada. You will need to take care of the second step of legalization at the appropriate Indian consulate yourself.
Finally, if you or your company’s address is anywhere else in Ontario or Quebec not mentioned previously, or Manitoba, New Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland & Labrador, then we cannot assist at all. You will have to contact the Indian embassy or one of its consulates for assistance with your documents in this case.”
If you are a Director for a Canadian Company doing business in India you will be required to obtain a Director Identification Number or what is commonly called a DIN. In addition to this you may have to apply for a Digital Signature Certificate for Directors or a DSC. To carry out any major financial or trading in India you will need to register for a PAN card or Permanent Account Number with the income tax department. As part of the DIN, DSC and PAN application process your supporting documents will need to be presented for Attestation at the Indian High Commission in Canada. But before being attested at the Consulate of the Indian Embassy there are a few steps you will need to take before your documents will be accepted. This applies to documents such as an Identity Document, Passport, Director Affidavit, Certificate of Incorporation, Certificate of Good Standing, Directors Resolution, Agreements, Power of Attorney and Notice of Change documents.
How to make a Canadian document valid for use in India the authentication process
Once you have obtained the correct documents for your applications you must have them sworn by a Canadian Notary or Commissionaire of Oaths. Once notarized the documents are ready for the first step of authentication at Global Affairs Canada here in Ottawa. Once received by our office the document will be presented in person by us to Foreign Affairs where they will check the signature on the documents in their registry to see if the signatures are valid. Once satisfied they will put their stamp and signature on each one to verify the authority of the person that signed the document. As the normal processing time is 15 to 25 business days Foreign Affairs recommends that you hire an authentication and legalization service to assist you with quicker service. Depending on your urgency Authentication Legalization Services Canada can shorten the authentication process to 1, 3 or 10 business days to save you valuable time and usually with corporate matters time is money.
Is Attestation or Apostille the same as Legalization in India?
After we have authenticated your documents at Foreign Affairs they will be ready to be attested at the Indian Embassy in Ottawa. This step is also called legalization in Canada or Apostille in India. As we attend in person on your behalf at the embassy processing time is normally 1 or 2 business days. This can vary for anyone who may not have provided them with the additional requirements although using our services will guarantee that your documents will be accepted. The Embassy also charges a fee for the attestation of documents. Please consult with us to confirm the current Embassy fee and other requirements before sending your documents to us.
After the Attestation step your documents will be valid for legal purposes in India. As noted since India is a member of The Hague Convention, the authentication and legalization process in Canada might be referred to as Apostille but is recognized as its equivalent.
If you need Attestation or to Apostille, Authenticate and Legalize your personal or corporate document for use in India we can help.
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Personal or Corporate Document
Are you using the Canadian document internationally for Personal or Corporate use?
Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.
1, 3, 10 Business Day Authentication Service
Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.
Embassy Legalization Fee
The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.
Argentina fee to be confirmed
Italy fee to be confirmed
Consultation with an expert one of the benefits before choosing ALSC
Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.
Embassy Legalization Service
Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.
ALSC Easy Shipping Solutions
Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Free Priority FedEx overnight shipping available at any of our ALSC service centers in Victoria, Vancouver, Surrey, Edmonton, Calgary, Regina, Winnipeg, Toronto, North York, Mississauga, Montreal or Halifax. If you are not close to one of our ALSC service centers, or our Ottawa national office, not to worry we do have solutions for you. To make this easier for you we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
Yes, I want to save $70-80 in FedEx shipping fees and drop off & pick up at an ALSC Service Center
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
I Will Provide Shipping
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The estimated price not including taxes is
Estimated Cost & Embassy Fees Not Including Taxes