Birth Certificate Apostille Authentication Legalization Canada

 Birth Certificate Authentication Legalization or Birth Certificate Apostille

Birth Certificate Authentication Legalization or Birth Certificate Apostille – In order for a Canadian Birth Certificate to be valid in a foreign country it must first be authenticated and legalized. The validation process of Birth Certificate Authentication Legalization may also be called Birth Certificate Apostille or Attestation in other countries but is recognized as the equivalent. If you have been asked to get an Apostille for your Canadian Birth Certificate, once the two steps of authentication and legalization are completed it will be equal to a Birth Certificate Apostille by any country who has signed the Hague Convention. Authenticating your international birth certificate with us is easy. Let’s get started with why you may need to do it.

Some of the reasons why you may have been asked to get Birth Certificate Authentication Legalization or a Birth Certificate Apostille Stamp are for a visa application, immigration, marriage, registration of birth in a foreign country, or working abroad. Whatever the reason, we can help. We have been helping people authenticate and legalize birth certificates for 25 years for countries such as the Netherlands and Mexico where it is known as an Apostille, or as Birth Certificate Attestation in UAE and Qatar.

Do you have the correct Birth Certificate for Authentication?

Before you begin the Birth Certificate Authentication and Legalization process it is important to have the correct type and size of Birth Certificate. This will ensure that it can be authenticated by Global Affairs Canada Authentication Services Section, legalized by the embassy, and accepted for the process that you are using it for in the receiving country. Let’s start with the first step of Birth Certificate authentication which takes place at Global Affairs Canada here in Ottawa.

Global Affairs Canada Birth Certificate Authentication Rules

Global Affairs Canada Authentication Services Section can authenticate the certificate style, registration of live birth, and the new type of Birth Certificate on polymer paper. These types of birth certificates all come from the provincial vital statistics departments  as certified true documents and can not be signed by a Notary before they can be authenticated by Global Affairs Canada.

Global Affairs Canada cannot authenticate the wallet-sized birth certificate because it is too small. To fix this issue you will have to contact the provincial Vital Statistics department and order a new larger Birth Certificate.  If you are not sure whether you have the correct type of Birth Certificate for Authentication at Global Affairs Canada, not to worry, our consultation will make sure that you do.

How to order a Birth Certificate for Authentication and Legalization

If you know that you do not have the correct type or need a new Birth Certificate, it can easily be ordered from the provincial government vital statistics departments listed on our Document Authentication Resources page. If you are ordering a new birth certificate to be authenticated at Global Affairs Canada, some provincial vital statistics departments have an option to have it delivered directly to our office. Most of our clients choose this option because it allows for quicker Birth Certificate Authentication and Legalization. In addition, although Global Affairs Canada’s current processing time for Authentication is 20 business days, we can have it completed in 1 business day. See more about your options using our Birth Certificate Authentication Services.

Birth Certificate Legalization – Attestation At The Embassy Consulate

The second step of Birth Certificate Legalization takes place at the embassy consulate of the country where you are going to be using it. Most embassy consulates are located here in Ottawa and charge a fee to provide document legalization services. In addition, some have other requirements and long processing times that change often. Not to worry, our document legalization services will take care of all of that making sure it gets done correctly and meets your timeline. After your birth certificate has been authenticated and legalized, we can return it back to you or anywhere in the world it needs to go using one of our ‘document shipping made easy‘ solutions or using your preferred delivery method.

Documents you may need Authenticated and Legalized with your Birth Certificate

If you have been asked to get your birth certificate authenticated and legalized or Apostilled you may have other documents such as a Marriage Certificate, Death Certificate, Divorce Certificate or Police Check that also require authentication and legalization. We can help you authenticate and legalize these and more documents speak with one of our friendly agents about yours.

Now that we have helped confirm that you have the correct type, you are ready to begin the Birth Certificate Authentication and Legalization process also known as Birth Certificate Apostille Certification. Find out how easy we make it for you to get an International Birth Certificate!

FAQ’s we get about using an International Canadian Birth Certificate

If you have never ordered a Birth Certificate, you have misplaced or lost your Birth Certificate, the original you have is damaged, or the document was issued a long time ago, you can order a new or a replacement Birth Certificate from the Provincial Vital Statistics Department in the province where the birth took place. You can find links to the various vital statistics departments in our document resources page.

Most Vital Statistics Departments have an option to have the Birth Certificate sent directly to a third party such as ALSC. Once you have been in contact with one of our agents regarding your request and confirmed how you want to proceed, we will provide you with our mailing address where the Birth Certificate can be sent. A few Vital Statistics Departments, such as the Quebec État Civil, do not allow your Birth Certificate to be sent directly to a third party. In this case the Birth Certificate will need to be delivered to you first, then you can send it to us for Authentication and Legalization.

No, since Canada has not signed the Apostille Convention the original process of Authentication and Legalization is still used to make a Canadian document valid for use in another country. Your Birth Certificate will therefore first need to be authenticated by Global Affairs Canada and then legalized by the Embassy or Consulate of the country in which you will be using the Birth Certificate. These two steps of authentication and legalization together are the equivalent of an Apostille in other countries.

A Canadian Birth Certificate is initially only valid for use in Canada therefore a foreign country will not accept a Canadian Birth Certificate. To make the Birth Certificate valid for use in a foreign country, it will first need to go through the process of Authentication at Global Affairs Canada and then Legalization at the Embassy Consulate of the country in which the document will be used. In both steps the authenticity of the foregoing signature is verified, effectively making the document valid for use in that foreign country. Some countries might ask you to get your Birth Certificate Apostilled since that is the process most used in that foreign country. Since Canada has not signed the Hague Apostille Convention, the original two-step process of Birth Certificate Authentication and Legalization is considered the international equivalent of an Apostille and serves the same purpose.

There are many different styles of Birth Certificates in Canada. The most common are a credit card sized Birth Certificate, a polymer or half a letter-sized Birth Certificate either with parents’ information (long form) or without parents’ information (short form), and the longest available form which can be called a Statement of Birth, Registration of Birth, Extract of Birth or Copy of an Act of Birth depending on which Provincial or Territorial Vital Statistics Department you are requesting to issue the document. Global Affairs Canada can authenticate all different versions, except for the credit card sized Birth Certificate, since it is too small for the stamps and signatures of both Global Affairs Canada and the foreign Embassy to be affixed to the document.

When it comes to the Legalization of the Birth Certificate, some embassies can only legalize the longest available form Birth Certificate being the Statement of Birth, Registration of Birth, Extract of Birth, or Copy of an Act of Birth especially when it comes to immigration related matters such as applying for a visa, residency or citizenship in a foreign country. In other cases, where the Embassy can legalize all different types of Birth Certificates which Global Affairs Canada can authenticate, dependent on the purpose of the legalization, the longest available form might also be required in the destination country. It is always best to confirm in advance with the requesting party in the foreign country or with the Embassy Consulate of the foreign country in Canada which type of Birth Certificate you need to have authenticated and legalized. If you are not sure how to proceed, contact one of the friendly ALSC experts via phone or simply request more information.

No, as per the Global Affairs Canada rules and regulations, only an original Birth Certificate issued by a Canadian Provincial Vital Statistics Department can be authenticated. A notarized or certified copy made by a Canadian Notary Public cannot be authenticated.

Dependent on the purpose of the Birth Certificate in the foreign country, you might need to get your Marriage Certificate, Divorce Certificate, Police Check, University Degree and other documents also Authenticated and Legalized. You will first need to confirm with the requesting party in the foreign country which additional documents you will need to provide with your Birth Certificate. If the requesting party is an Embassy Consulate in Canada, you will need to contact them directly to confirm which other documents they will require from you

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Are you using the Canadian document internationally for Personal or Corporate use?

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Additional Services

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Yes, for $50 per document I want a Notarized copy for processing.

My document contains a language other than English or French. Send me a fee quote for translation services.

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Yes, for $15 per document I want a digital scan of the Authentication & Legalization stamps sent to me by email

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Authentication Service

Validating a Canadian document for international use is a 2 step process. For the first step choose the ALSC Authentication Service that best suits your timeline and budget. As Global Affairs Canada’s temporary rules make it impossible for any service provider to offer same day Authentication, for now we will only be offering our 3 and 10 business day services Monday through Thursday. To help, we have introduced our ALSC Smart Choice Service to make our Authentication service the most convenient in Canada but more importantly saving you money. When choosing your service make sure you Click the amount of documents you need Authenticated.

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Economy 10 Business Day - $100 for up to 10 documents

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Standard 3 Business Day - $125 for 1st document + $25 per additional document

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ALSC Smart Choice 3 Business Day - $175 for 1st document + $25 per additional. We do it all with FedEx pickup & delivery included within Canada. An $80-$150 Value! Convenient & Saves you money!

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Embassy Fee

The Embassy charges a fee per document which varies per country and sometimes by document type. When required in secured funds a standard $10 money order charge will be added. With some countries we will need to confirm the fee. If you do not see your country listed choose the world icon. Make sure to Click the number of documents you selected for Legalization.

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Albania

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Austria

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Algeria Corporate

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Algeria Personal

Argentina fee to be confirmed

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Australia

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Bahamas US$

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Belgium

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Bosnia & Herzegovina

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Brazil

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Bulgaria 1 Business Day

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Bulgaria 3 Business day

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Chile US$

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China Personal 4 Business day

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China Personal 3 Business day

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China Personal 2 Business day

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Colombia US$

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Costa Rica US$

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Croatia

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Czech Republic

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Dominican Republic Corporate US$

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Dominican Republic Personal US$

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Ecuador Corporate US$

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Ecuador Personal US$

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Germany Birth, Marriage, Death

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Germany Other documents

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Greece

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Honduras US$

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Iraq US$

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Israel

Italy fee to be confirmed

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Kazakhstan US$

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Kuwait Corporate

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Kuwait Personal

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Mexico

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Netherlands

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Panama US$30 + $2 per additional page

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Peru Corporate

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Peru Personal

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Philippines

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Poland

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Portugal

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Qatar Personal

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Romania

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Russia

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Spain

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Turkey

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Ukraine Corporate 1 Business day

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Ukraine Corporate 3 Business day

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Ukraine Personal 1 Business day

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Ukraine Personal 3 Business day

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UAE Personal AED$150

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UAE Corporate AED$2000

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United States US$

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My Country Is Not Listed

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Embassy Legalization Service

Legalization at the embassy consulate is the second step. Processing times vary and are in addition to the authentication time. Make sure you Click the number of documents for Legalization that matches the number of documents you selected for Authentication.

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Ottawa Embassy $125 1st document + $25 per additional

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Outside Ottawa Embassy $175 1st document + $25 per additional. Outside Ottawa embassies include Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain, UAE

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ALSC Easy Shipping Solutions

Once your document is completed it needs to get back to you or wherever it needs to go. Simply choose the shipping solution that works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.

I chose the ALSC Smart Choice 3 Business Day Authentication FedEx pick up & delivery within Canada included

I want to save $80 in FedEx shipping fees with free drop off & pick up at an ALSC Service Center

Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days

Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days

FedEx Canada $50 Next business day

FedEx USA $70 Next business day

FedEx Mexico- Europe $100

FedEx China $120

FedEx Middle East - South America $140

FedEx Russia $195

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Estimated Fees Not Including Taxes

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Thank you for using the Authentication Legalization Services Canada Inc. (ALSC) quote estimator we look forward to providing you a free no obligation quote for services. This estimate is an approximation and is not guaranteed or promised by ALSC. The estimate is based on information provided by the client and the requirements of Global Affairs Canada and the various foreign countries that may change without notice. Actual cost may or will change once all the project elements are finalized with the client. Prior to any changes of cost, the client will be notified.

The right to individual privacy is a matter our firm takes very seriously. Please be assured that the private information provided by our clients or collected by our staff is held in the strictest confidence. ALSC also complies with Canada’s Personal Information Protection and Electronic Documents Act (“PIPEDA”).


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