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Death Certificate Authentication Legalization or Death Certificate Apostille

In order for a Canadian Death Certificate to be accepted as valid in a foreign country it must be authenticated and legalized. The validation process of Death Certificate Authentication Legalization may also be called a Death Certificate Apostille or Attestation in other counties but is recognized as the equivalent. Authenticating a Death Certificate with us is easy. Let’s get started with why you may need to do it.

Some of the reasons why you may have been asked to get Death Certificate Authentication Legalization or a Death Certificate Apostille are: for a registration of a death abroad, to close a bank account, or address estate matters. Whatever the reason, we can help. We have been helping people authenticate and legalize Death Certificates for 30 years for countries such as the USA and Russia where it is called Apostille, Colombia where it is known as Legalization, and in the UAE where it is known as Attestation of Certificates or in China Death Certificate Authentication.

Official Death Certificate for the Authentication and Legalization Process

It is important to make sure that you have the correct style of Death Certificate for the purpose and country in which you will be using it. It also must be one that Global Affairs Canada Authentication Services Section will be able to authenticate and that the embassy will be able to legalize. It’s important to know that a Funeral Directors Certificate issued by the funeral home cannot be authenticated by Global Affairs Canada even if signed by a notary. See our Global Affairs Canada Authentication Requirements for more information.

When using our legalization services, we ensure your document is correct to prevent delays. Both steps of authentication and legalization must be completed to be accepted as a Death Certificate Apostille in a country which has signed the Hague Convention. How does Death Certificate Authentication Legalization work? Good question, let’s start with the first step of Authentication that takes place at Global Affairs Canada here in Ottawa.

How to order a Death Certificate for Authentication and Legalization

If you do not have the correct style you can easily order it from the provincial government vital statistics departments we have listed on our Document Resources page. When ordering, you will likely have an option to have the certificate delivered to our office. Many of our clients choose this option as it allows for quicker Death Certificate Authentication and Legalization.

Global Affairs Canada Death Certificate Authentication

Before Global Affairs Canada Authentication Services will accept it, the Death Certificate must be one that was issued by the provincial government vital statics office where the death took place. The correct type for Death Certificate Authentication at Global Affairs Canada is the one issued by a provincial government vital statistics department. It can be the certificate sized or the long form certified copy of the registration of death. Both come as certified true originals from the provincial Vital Statistics department.

The most important advice we can pass on to our clients or those navigating the process themselves is to get started as soon as possible with Authentication at Global Affairs Canada. Why you ask? Unfortunately, in our 30 years of providing services Global Affairs Canada is taking longer than it ever has. You can find out what Global Affairs Canada current authentication processing time is here. 

Death Certificate Legalization – Attestation at the Embassy Consulate

The second step of Legalization takes place at the embassy consulate of the country where you are going to be using it. Most embassy consulates are located here in Ottawa and charge a fee to provide document legalization services. In addition, some have other requirements or processing times that change often. But not to worry, our document legalization services will take care of all of that making sure it gets done correctly and meets your timeline. After the Death Certificate has been authenticated and legalized, we can return it back to you or anywhere in the world it needs to go using one of our document shipping made easy solutions or using your preferred delivery method.

Other documents you may need Authenticated and Legalized

If you have been asked to get a Death Certificate Authenticated and Legalized or Apostilled, you may have other documents like a Birth Certificate, Marriage Certificate, Will, or Power of  Attorney that also require authentication and legalization. We can help you authenticate and legalize these and more documents speak with one of our friendly agents about yours.

FAQ’s about using a Canadian Death Certificate Internationally

As Canada’s experts, ALSC can efficiently help you get your Canadian Death Certificate ready for international use by providing you with 30 years of experience with the most up to date knowledge about the rules and regulations of Global Affairs Canada and the Embassy. Not only will ALSC help you process your documents quickly we also make it easy by guiding you through each step providing you with the up to the minute status of your documents using our Online Status Tracker. Talk to one of our experts on how to get the Death Certificate accepted internationally and get the experts working for you.

Category: Death FAQ's

No, as per the Global Affairs Canada rules and regulations, only an original Death Certificate issued by a Canadian Provincial Vital Statistics Department can be authenticated. A notarized or certified copy made by a Canadian Notary Public cannot be authenticated.

Category: Death FAQ's

There are two different styles of Canadian Death Certificates such as the certificate size or the long form certified copy of the registration of death. Both come as certified true originals from the provincial Vital Statistics department. It’s important to remember that the one you got from the Funeral Director or Funeral Home is not an official death certificate. The provincial statistics department of the province where the death toke place issues the official death certificate. If you need to order a Death Certificate you can find links on our resources page on how to do it.

Category: Death FAQ's

A Canadian Death Certificate is initially only valid for use in Canada therefore a foreign country will not accept a Canadian Death Certificate. To make the Death Certificate valid for use in a foreign country, it will first need to go through the process of Authentication at Global Affairs Canada and then Legalization at the Embassy Consulate of the country in which the document will be used. In both steps the authenticity of the foregoing signature is verified, effectively making the document valid for use in that foreign country. Some countries might ask you to get the Death Certificate Apostilled since that is the process most used in that foreign country. Since Canada has not signed the Hague Apostille Convention, the original two-step process of Death Certificate Authentication and Legalization is considered the international equivalent of an Apostille and serves the same purpose.

Category: Death FAQ's

Currently you cannot get an Apostille for a Canadian Death Certificate. Since Canada has not signed the Apostille Convention the original process of Authentication and Legalization is still used to make a Canadian document valid for use in another country. The Death Certificate will therefore first need to be authenticated by Global Affairs Canada and then legalized by the Embassy or Consulate of the country in which you will be using the Death Certificate. These two steps of authentication and legalization together are the equivalent of an Apostille in other countries.

Category: Death FAQ's

Most Vital Statistics Departments have an option to have the Death Certificate sent directly to a third party such as ALSC. Once you have been in contact with one of our agents regarding your request and confirmed how you want to proceed, we will provide you with our mailing address where the Death Certificate can be sent. A few Vital Statistics Departments, such as the Quebec État Civil, do not allow the Death Certificate to be sent directly to a third party. In this case the Marriage Certificate will need to be delivered to you first, then you can send it to us for Authentication and Legalization.

Category: Death FAQ's

If you have never ordered a Canadian Death Certificate, you have misplaced or lost the Death Certificate, the original you have is damaged, you can order a new or a replacement Death Certificate from the Provincial Vital Statistics Department in the province where the death took place. You can find links to the various vital statistics departments on our document resources page.

Category: Death FAQ's

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