death certificte apostille authentication legalizations steps Canada

Death Certificate Authentication Legalization or Death Certificate Apostille

In order for a Canadian Death Certificate to be accepted as valid in a foreign country it must be authenticated and legalized. The validation process of Death Certificate Authentication Legalization may also be called a Death Certificate Apostille or Attestation in other counties but is recognized as the equivalent. Authenticating a Death Certificate with us is easy. Let’s get started with why you may need to do it.

Some of the reasons why you may have been asked to get Death Certificate Authentication Legalization or a Death Certificate Apostille are: for a registration of a death abroad, to close a bank account, or address estate matters. Whatever the reason, we can help. We have been helping people authenticate and legalize Death Certificates for 20+ years for countries such as the USA and Russia where it is called Apostille, Colombia where it is known as Legalization, and in the UAE where it is known as Attestation of Certificates or in China Death Certificate Authentication.

Do you have the correct Death Certificate for Authentication?

It is important to make sure that you have the correct style of Death Certificate for the purpose and country in which you will be using it. It also must be one that Global Affairs Canada Authentication Services Section will be able to authenticate and that the embassy will be able to legalize. When using our legalization services, we ensure your document is correct to prevent delays. Both steps of authentication and legalization must be completed to be accepted as a Death Certificate Apostille in a country which has signed the Hague Convention. How does Death Certificate Authentication Legalization work? Good question, let’s start with the first step of Authentication that takes place at Global Affairs Canada here in Ottawa.

Global Affairs Canada Authentication Rules

The correct type for Death Certificate Authentication at Global Affairs Canada is the one issued by a provincial government vital statistics department. It can be the certificate sized or the long form certified copy of the registration of death. Both come as certified true originals by the province and do not need to be signed by a Notary.

It’s important to know that a Funeral Directors Certificate issued by the funeral home cannot be authenticated by Global Affairs Canada even if signed by a notary. See our Global Affairs Canada Authentication Requirements for more information.

How to order a Certificate for Authentication and Legalization

If you do not have the correct style you can easily order it from the provincial government vital statistics departments we have listed on our Document Resources page. When ordering, you will likely have an option to have the certificate delivered to our office. Many of our clients choose this option as it allows for quicker Death Certificate Authentication and Legalization. This, added with our Death Certificate Authentication services, can save you 20 business days off of the current processing time for Death Certificate Authentication at Global Affairs Canada.

Death Certificate Legalization – Attestation At The Embassy Consulate

The second step of Legalization takes place at the embassy consulate of the country where you are going to be using it. Most embassy consulates are located here in Ottawa and charge a fee to provide document legalization services. In addition, some have other requirements or processing times that change often. But not to worry, our document legalization services will take care of all of that making sure it gets done correctly and meets your timeline. After the Death Certificate has been authenticated and legalized, we can return it back to you or anywhere in the world it needs to go using one of our document shipping made easy solutions or using your preferred delivery method.

Other documents you may need Authenticated and Legalized

If you have been asked to get a Death Certificate Authenticated and Legalized or Apostilled, you may have other documents like a Birth Certificate, Marriage Certificate, Will, or Power of  Attorney that also require authentication and legalization. We can help you authenticate and legalize these and more documents when you use our Quick & Easy Verification on our home page.

Now that we have helped you confirm that you have the correct type of Death Certificate, you are ready to begin the Death Certificate Authentication and Legalization process, also known as Death Certificate Apostille Certification. We understand it can be a difficult process; our services will make it easy for you!

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The ALSC service calculator helps you compare costs for the Authentication and Legalization of your document.

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Personal or Corporate Document

Are you using the Canadian document internationally for Personal or Corporate use?

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Additional Services

Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.

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Yes, for $50 per document I want a Notarized copy for processing

Yes, send me a fee quote for translation services my document is not in English, French or the language I require

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Yes, for $15 per document I want a digital scan of the Authentication & Legalization stamps sent to me by email

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1, 3, 10 Business Day Authentication Service

Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.

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Economy 10 Business Day - $100 for up to 10 documents

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Standard 3 Business Day - $125 for 1st document + $25 per additional document

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Priority 1 Business Day - $175 for 1st document + $25 per additional document

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Embassy Legalization Fee

The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.

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Albania

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Austria

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Algeria Corporate

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Algeria Personal

Argentina fee to be confirmed

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Australia

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Bahamas US$

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Belgium

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Bosnia & Herzegovina

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Brazil

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Bulgaria 1 Business Day

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Bulgaria 3 Business day

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Chile US$

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China Personal 4 Business day

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China Personal 3 Business day

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China Personal 2 Business day

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Colombia US$

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Costa Rica US$

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Croatia

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Czech Republic

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Dominican Republic Corporate US$

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Dominican Republic Personal US$

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Ecuador Corporate US$

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Ecuador Personal US$

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Germany Birth, Marriage, Death

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Germany Other documents

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Greece

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Honduras US$

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Iraq US$

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Israel

Italy fee to be confirmed

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Kazakhstan US$

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Kuwait Corporate

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Kuwait Personal

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Mexico

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Netherlands

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Panama US$30 + $2 per additional page

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Peru Corporate

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Peru Personal

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Philippines

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Poland

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Portugal

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Qatar Personal

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Romania

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Russia

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Spain

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Turkey

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Ukraine Corporate 1 Business day

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Ukraine Corporate 3 Business day

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Ukraine Personal 1 Business day

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Ukraine Personal 3 Business day

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UAE Personal AED$150

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UAE Corporate AED$2000

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United States US$

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Consultation with an expert one of the benefits before choosing ALSC

Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.

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Embassy Legalization Service

Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.

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Ottawa Embassy $125 1st document + $25 per additional

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Outside Ottawa Embassy $175 1st document + $25 per additional

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ALSC Easy Shipping Solutions

Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Free Priority FedEx overnight shipping available at any of our ALSC service centers in Victoria, Vancouver, Surrey, Edmonton, Calgary, Regina, Winnipeg, Toronto, North York, Mississauga, Montreal or Halifax. If you are not close to one of our ALSC service centers, or our Ottawa national office, not to worry we do have solutions for you. To make this easier for you we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.

Yes, I want to save $70-80 in FedEx shipping fees and drop off & pick up at an ALSC Service Center

Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days

Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days

FedEx Canada $50 Next business day

FedEx USA $70 Next business day

FedEx Mexico- Europe $100

FedEx China $120

FedEx Middle East - South America $140

FedEx Russia $195

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