death certificte apostille authentication legalizations steps Canada

Death Certificate Authentication Legalization or Death Certificate Apostille

In order for a Canadian Death Certificate to be accepted as valid in a foreign country it must be authenticated and legalized. The validation process of Death Certificate Authentication Legalization may also be called a Death Certificate Apostille or Attestation in other counties but is recognized as the equivalent. Authenticating a Death Certificate with us is easy. Let’s get started with why you may need to do it.

Some of the reasons why you may have been asked to get Death Certificate Authentication Legalization or a Death Certificate Apostille are: for a registration of a death abroad, to close a bank account, or address estate matters. Whatever the reason, we can help. We have been helping people authenticate and legalize Death Certificates for 20+ years for countries such as the USA and Russia where it is called Apostille, Colombia where it is known as Legalization, and in the UAE where it is known as Attestation of Certificates or in China Death Certificate Authentication.

Do you have the correct Death Certificate for Authentication?

It is important to make sure that you have the correct style of Death Certificate for the purpose and country in which you will be using it. It also must be one that Global Affairs Canada Authentication Services Section will be able to authenticate and that the embassy will be able to legalize. When using our legalization services, we ensure your document is correct to prevent delays. Both steps of authentication and legalization must be completed to be accepted as a Death Certificate Apostille in a country which has signed the Hague Convention. How does Death Certificate Authentication Legalization work? Good question, let’s start with the first step of Authentication that takes place at Global Affairs Canada here in Ottawa.

Global Affairs Canada Authentication Rules

The correct type for Death Certificate Authentication at Global Affairs Canada is the one issued by a provincial government vital statistics department. It can be the certificate sized or the long form certified copy of the registration of death. Both come as certified true originals from the provincial Vital Statistics department.

It’s important to know that a Funeral Directors Certificate issued by the funeral home cannot be authenticated by Global Affairs Canada even if signed by a notary. See our Global Affairs Canada Authentication Requirements for more information.

How to order a Certificate for Authentication and Legalization

If you do not have the correct style you can easily order it from the provincial government vital statistics departments we have listed on our Document Resources page. When ordering, you will likely have an option to have the certificate delivered to our office. Many of our clients choose this option as it allows for quicker Death Certificate Authentication and Legalization. This, added with our Death Certificate Authentication services, can save you 20 business days off of the current processing time for Death Certificate Authentication at Global Affairs Canada.

Death Certificate Legalization – Attestation At The Embassy Consulate

The second step of Legalization takes place at the embassy consulate of the country where you are going to be using it. Most embassy consulates are located here in Ottawa and charge a fee to provide document legalization services. In addition, some have other requirements or processing times that change often. But not to worry, our document legalization services will take care of all of that making sure it gets done correctly and meets your timeline. After the Death Certificate has been authenticated and legalized, we can return it back to you or anywhere in the world it needs to go using one of our document shipping made easy solutions or using your preferred delivery method.

Other documents you may need Authenticated and Legalized

If you have been asked to get a Death Certificate Authenticated and Legalized or Apostilled, you may have other documents like a Birth Certificate, Marriage Certificate, Will, or Power of  Attorney that also require authentication and legalization. We can help you authenticate and legalize these and more documents speak with one of our friendly agents about yours.

Now that we have helped you confirm that you have the correct type of Death Certificate, you are ready to begin the Death Certificate Authentication and Legalization process, also known as Death Certificate Apostille Certification. We understand it can be a difficult process; our services will make it easy for you!

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Personal or Corporate

Are you using the Canadian document internationally for Personal or Corporate use?

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Additional Services

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Yes, for $50 per document I want a Notarized copy for processing.

My document contains a language other than English or French. Send me a fee quote for translation services.

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Yes, for $15 per document I want a digital scan of the Authentication & Legalization stamps sent to me by email

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Authentication Service

Validating a Canadian document for international use is a 2 step process. For the first step choose the ALSC Authentication Service that best suits your timeline and budget. As Global Affairs Canada’s temporary rules make it impossible for any service provider to offer same day Authentication, for now we will only be offering our 3 and 10 business day services. To help, we have introduced our ALSC Smart Choice Service to make our Authentication service the most convenient in Canada but more importantly saving you money. When choosing your service make sure you Click the amount of documents you need Authenticated.

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Economy 10 Business Day - $100 for up to 10 documents

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Standard 3 Business Day - $125 for 1st document + $25 per additional document

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ALSC Smart Choice 3 Business Day - $175 for 1st document + $25 per additional. We do it all with FedEx pickup & delivery included within Canada. An $80-$150 Value! Convenient & Saves you money!

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Embassy Fee

The Embassy charges a fee per document which varies per country and sometimes by document type. When required in secured funds a standard $10 money order charge will be added. With some countries we will need to confirm the fee. If you do not see your country listed choose the world icon. Make sure to Click the number of documents you selected for Legalization.

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Albania

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Austria

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Algeria Corporate

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Algeria Personal

Argentina fee to be confirmed

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Australia

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Bahamas US$

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Belgium

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Bosnia & Herzegovina

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Brazil

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Bulgaria 1 Business Day

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Bulgaria 3 Business day

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Chile US$

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China Personal 4 Business day

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China Personal 3 Business day

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China Personal 2 Business day

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Colombia US$

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Costa Rica US$

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Croatia

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Czech Republic

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Dominican Republic Corporate US$

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Dominican Republic Personal US$

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Ecuador Corporate US$

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Ecuador Personal US$

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Germany Birth, Marriage, Death

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Germany Other documents

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Greece

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Honduras US$

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Iraq US$

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Israel

Italy fee to be confirmed

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Kazakhstan US$

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Kuwait Corporate

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Kuwait Personal

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Mexico

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Netherlands

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Panama US$30 + $2 per additional page

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Peru Corporate

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Peru Personal

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Philippines

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Poland

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Portugal

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Qatar Personal

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Romania

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Russia

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Spain

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Turkey

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Ukraine Corporate 1 Business day

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Ukraine Corporate 3 Business day

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Ukraine Personal 1 Business day

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Ukraine Personal 3 Business day

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UAE Personal AED$150

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UAE Corporate AED$2000

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United States US$

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My Country Is Not Listed

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Embassy Legalization Service

Legalization at the embassy consulate is the second step. Processing times vary and are in addition to the authentication time. Make sure you Click the number of documents for Legalization that matches the number of documents you selected for Authentication.

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Ottawa Embassy $125 1st document + $25 per additional

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Outside Ottawa Embassy $175 1st document + $25 per additional. Outside Ottawa embassies include Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain, UAE

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ALSC Easy Shipping Solutions

Once your document is completed it needs to get back to you or wherever it needs to go. Simply choose the shipping solution that works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.

I chose the ALSC Smart Choice 3 Business Day Authentication FedEx pick up & delivery within Canada included

Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days

Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days

FedEx Canada $50 Next business day

FedEx USA $70 Next business day

FedEx Mexico- Europe $100

FedEx China $120

FedEx Middle East - South America $140

FedEx Russia $195

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The estimated fees not including taxes is

Estimated Fees Not Including Taxes

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Thank you for using the Authentication Legalization Services Canada Inc. (ALSC) quote estimator we look forward to providing you a free no obligation quote for services. This estimate is an approximation and is not guaranteed or promised by ALSC. The estimate is based on information provided by the client and the requirements of Global Affairs Canada and the various foreign countries that may change without notice. Actual cost may or will change once all the project elements are finalized with the client. Prior to any changes of cost, the client will be notified.

The right to individual privacy is a matter our firm takes very seriously. Please be assured that the private information provided by our clients or collected by our staff is held in the strictest confidence. ALSC also complies with Canada’s Personal Information Protection and Electronic Documents Act (“PIPEDA”).


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