Over the past few years we have seen a steady increase in Canadian documents being processed for use in the Netherlands and the Dutch Caribbean, also known as the ABC islands. This has been both due to the high volume of applications for employment, further education, and citizenship. The changing requirements and fees for these various processes can quickly become a headache. With many requiring an updated birth certificate or marriage certificate, due to lengthy processing times, our services became convenient in cases where new vital statistics documents such as Canadian birth certificates, Canadian marriage certificates, Canadian divorce certificates, marriage records searches, and Canadian death certificates needed to be ordered. Our clients found that they could substantially reduce their processing times by having these documents sent directly to our office for processing. This is an especially great benefit to anyone currently living outside Canada.
Authentication Canadian documents for use in Holland, Aruba, Bonaire, Curaçao, Saba, St Eustatius, and St Maarten
Although the Netherlands is home of the Hague Apostille Convention, in order for a document to be accepted it must follow the country of origins process which for Canada is the authentication and legalization process. What does this mean? Once the correct document has been obtained the first step of authentication can take place at Global Affairs Canada here in Ottawa. Although the website of the embassy of the Netherlands refers to the first step of the process as legalization, this is referred to by Canadian authorities as authentication which may cause some confusion if you are new to this process, and most people are!
If you have a Canadian birth certificate, a Canadian marriage certificate, a Canadian divorce certificate, a single status declaration, a statement in lieu of certificate of non-impediment to marriage, a marriage records search, a Canadian death certificate or other Canadian document for use in the Netherlands or any of it’s Caribbean territories like an RCMP Canadian Police Check for Aruba, they will need to go through this two step process of authentication and legalization. Your document must be in English, French, Dutch, or German. Note that Global Affairs Canada cannot authenticate documents that contain languages other than English or French, and there will be some additional translation requirements in these cases. Note that if you have a document you require for passport application, it will only require authentication from Global Affairs Canada. Unfortunately we cannot assist with passport applications beyond this first step, and you will need to contact the Netherlands embassy of a Dutch consulate closest to you for further assistance. Finally, the authentication and legalization process fundamentally invoices verifying the signature or stamp on your document. Authentication at Global Affairs Canada and legalisation at the Dutch embassy does not verify the content. Some authorities in the Netherlands, such as the Immigration and Naturalisation Service (IND) may decide to check your document’s content.
Although Global Affairs Canada authenticates documents in 15-20 business days by mail or longer we shorten this process to either 1, 3 or 10 business days depending on your timeline and budget. See more about our authentication services and how we assist you.
Legalisation of Canadian documents at the Netherlands Embassy Ottawa
Once the document has been authenticated it can now be legalized by the embassy. Although there are Netherlands Consulate Generals in Toronto and Vancouver any document can be processed at the Netherlands Embassy in Ottawa, which to save our clients extra fees and time we prefer to do. Interesting note in my title you will see “Legalisation” and “Legalization” as the Netherlands spells the service either way, of course both mean the same thing.
After meeting with the embassy consular section on your behalf the document will be legalized and ready for presentation in the Netherlands, also being the equivalent to an Apostille certificate. For the return or forwarding of your completed sensitive document we always recommend a secure way such as Xpresspost or FedEx. Find out how we can assist with our shipping made easy.
If you need Authentication and Legalization or information about Apostille in the Netherlands we can help.
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Personal or Corporate Document
Are you using the Canadian document internationally for Personal or Corporate use?
Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.
1, 3, 10 Business Day Authentication Service
Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.
Embassy Legalization Fee
The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.
Argentina fee to be confirmed
Italy fee to be confirmed
Consultation with an expert one of the benefits before choosing ALSC
Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.
Embassy Legalization Service
Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.
ALSC Easy Shipping Solutions
Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Free Priority FedEx overnight shipping available at any of our ALSC service centers in Victoria, Vancouver, Surrey, Edmonton, Calgary, Regina, Winnipeg, Toronto, North York, Mississauga, Montreal or Halifax. If you are not close to one of our ALSC service centers, or our Ottawa national office, not to worry we do have solutions for you. To make this easier for you we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
Yes, I want to save $70-80 in FedEx shipping fees and drop off & pick up at an ALSC Service Center
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
I Will Provide Shipping
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The estimated price not including taxes is
Estimated Cost & Embassy Fees Not Including Taxes