With the current Canada Post rotating strikes and their rejection of a cooling off period the need to have documents safely delivered in a timely manner could not be more important for those with international affairs. At ALSC we are always looking for ways to help make the process easier for our clients, so we are highly recommending using one of our 12 ALSC service centers located across the country for free FedEx delivery to our Ottawa HQ office. If you are not able to then we recommend using a traceable courier service when sending your document for authentication and legalization. Not considering the chance of a postal strike as we get closer to the holiday season the post offices slows making delivery unreliable at times, again why we recommend using a courier for sending to us at this time of the year. The current slow down by Canada Post with the higher than normal volume of year end authentication requests at Global Affairs Canada makes our services the safe, fast and convenient choice for getting your Canadian document validated for use internationally before the end of 2018.
How to ship important documents for Authentication & Legalization Services in Ottawa
Over the last two decades we have seen an endless number of unique packages and envelopes arrive at our office. From tubes and boxes to bizarre envelopes and plastic bags, our clients have never ceased to impress us with their unique shipping methods. Shipping documents is straightforward, but things get complicated when dealing with documents which are delicate, large, or not easily replaced. These can include documents such as court documents, corporate documents, and educational documents such as degrees. Shipping these documents can be very difficult and it is important to remember that the larger the document is, the more likely it is to be damaged if not properly packaged. That being said, at ALSC we have also become experts in shipping and have special packs and envelopes which keep your large degrees and other documents safe and dry during shipping. We handle your documents with extreme care but unfortunately have no control over how they are handled by other people in the authentication and legalization process, such as couriers, staff at Global Affairs Canada, and staff at the embassy. However, there are a few things you can do prior to shipping your documents to help protect them from any damage during transit.
- If your document is large and fragile, surround it with carboard or another hard, lightweight material
- If possible, use water resistant packaging or put your documents in plastic sleeves before placing them in the envelope
- If you are comfortable, fold your larger documents so they fit into conventional envelopes. This will save you lots of money on shipping and will also keep the document in better condition overall.
- Use a shipping tube or small box if necessary
Finally, take note of how long it will take for your documents to arrive at our office and return to you upon completion. This will depend entirely on how you decide to ship them. It is also a good idea to check if there are any strike actions by couriers and shipping companies as well as bad weather conditions which may add more time to shipping. If you are shipping internationally, make sure you indicate that you are simply shipping legal documents on the customs label. This will help prevent any unnecessary delays at customs during shipping.
How to prepare your documents for Authentication Legalization Services Canada
Once you have contacted our office confirmed use of our services, you will be instructed to ship your documents to our office. As our client, you will have the option to drop off your documents at any one of our service centers across Canada and receive free shipping via FedEx to our head office in Ottawa for processing. Once we’ve finished processing your documents, we can ship them back to any one of our service centers in Canada free of charge for pick up or elsewhere in the world via one of our shipping partners at a competitive rate. To find out more about shipping via our service centers, please contact our office. Note that if you attend our service center without first confirming use of our services, we may not be able to accept your documents.
Here is a small checklist of the documents you should be sending in your shipment to our office, regardless of if you use our service center or not. It is also helpful to have them in the same order as this list, too!
- The order forms given to you by one of our agents (completed and physically signed by you)
- The documents you will be processing for use overseas (ensure you have provided scans to one of our experts before shipping them!)
- The requirements for legalization at the embassy (be sure to read your confirmation email carefully so you don’t miss any!)
- A return shipping waybill or envelope if you choose to provide one
Going through this checklist before shipping your documents to our office will help ensure there are no delays in the process. This is especially true if you are overseas, since forgetting a single requirement might result in over a week of unnecessary delay. Always triple check your documents before shipping them to us. This will help ensure your Canadian documents will be ready for use overseas in no time. Click below to get started with the experts in Canadian documents for use abroad, ALSC!
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Personal or Corporate Document
Are you using the Canadian document internationally for Personal or Corporate use?
Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.
1, 3, 10 Business Day Authentication Service
Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.
Embassy Legalization Fee
The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.
Argentina fee to be confirmed
Italy fee to be confirmed
Consultation with an expert one of the benefits before choosing ALSC
Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.
Embassy Legalization Service
Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.
ALSC Easy Shipping Solutions
Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Free Priority FedEx overnight shipping available at any of our ALSC service centers in Victoria, Vancouver, Surrey, Edmonton, Calgary, Regina, Winnipeg, Toronto, North York, Mississauga, Montreal or Halifax. If you are not close to one of our ALSC service centers, or our Ottawa national office, not to worry we do have solutions for you. To make this easier for you we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
Yes, I want to save $70-80 in FedEx shipping fees and drop off & pick up at an ALSC Service Center
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
I Will Provide Shipping
Ready To Authenticate & Legalize Your Document?
The estimated price not including taxes is
Estimated Cost & Embassy Fees Not Including Taxes