Authenticate Legalize Documents For Travel Visa
If you are looking to obtain a visa to work, study, or live in China, Kuwait, or Czechia also known as the Czech Republic then you have probably been asked to provide a series of supporting documents. These can include documents such as a Canadian police check for visa purposes, a Canadian degree or diploma for visa purposes, or even a Canadian birth certificate or marriage certificate for visa purposes. Note that in many cases, most notably for Chinese visas, it is extremely difficult for third parties to assist in obtaining a visa on your behalf. This is due to various requirements such as the embassy requiring you to be physically present to take fingerprints, photos, and provide any additional verification of your identity. In fact, as of 2019, if you are a Canadian citizen then you will need to attend a Chinese visa center that is closest to you in order to get your visa. In addition to the visa process, you will most likely need to go through another process for your documents which is usually referred to as the apostille process in most of the world, or attestation in the Middle East. However, in Canada we do not use the apostille or attestation. We use a process called authentication and legalization, and it is legally equivalent to the apostille. You can think of it as the “Canadian version” of the apostille or attestation. This two step process involves a stamp from Global Affairs Canada, which verifies the authenticity of the document by analysing the signature on it, and a stamp from the embassy of the country in which you will use the document, which makes the document legal for use in that country.
Whereas the visa process is difficult due to its complexity, the authentication and legalization process is difficult due to it’s changing requirements and long processing time. Depending on the country, it can take up to two months to have your documents stamped by Global Affairs Canada and the appropriate embassy, assuming nothing goes wrong. This is why our services exist. Although we cannot assist with the visa process, if you have Canadian documents you need to provide in support of your visa application to work, study, or live in Asia, the Middle East, or Europe, contact us. We can reduce your processing time by as much as 20 business days, and our experts will ensure all of your documents are processed correctly. We have been providing this service for over 25 years, have an A+ rating with the BBB, are proud members of the Canadian Chamber of Commerce, and have hundreds of verified 5-star reviews on Google and dozens of recommendations on Facebook. As the pioneers in this industry, we guarantee the highest quality of service available in our field and look forward to assisting you. For more information on some documents commonly required for visa applications, continue reading.
Canadian Police Check for Visa The How To
If you have been asked to provide a Canadian police check in support of your visa application, the first thing you should do is clarify with the requesting party as to which police check they will accept. For sake of simplicity, there are two types of police check which you can get: local police checks that are based on name and date of birth, and an RCMP police check based on fingerprints. Local police checks need to be made into notarized copies by a Canadian lawyer or notary to be valid for processing. In contrast, RCMP police checks are valid for processing upon issuance. Local police checks are usually easier and faster to have issued, and RCMP police checks can take up to a month to be issued during busy seasons. Unfortunately, it is RCMP police checks which are usually preferred for processing, and there are many countries which only accept RCMP police checks for their visa process. Finally, there is a third document which you may be asked to provide for visa purposes. It is known as a fingerprint form and it is not the same thing as an RCMP police check based on fingerprints. Fingerprint forms require notarization to be valid for processing. With all the different types of police checks available it can be confusing as to which one you need. This is why you should clarify with the requesting party as to what they require. As a rule of thumb, the RCMP check is the preferred police check for visa purposes as it is the most thorough police check available. If you are outside of Canada you can have your RCMP police check ordered directly to our office to save processing time once you have confirmed use of our services. Many of our clients do this and it can save you a lot of processing time if you are not currently in the country.
Canadian Degree, Diploma Authentication Legalization for Visa
If you have a Canadian degree or diploma you need to use in a foreign country for visa purposes related to employment or education, the first thing you should do is see whether you need to process your original document or whether you can process a notarized copy. Most post-secondary documents can be processed as originals but because Global Affairs Canada and the embassy put their stamp on the back of the document, some people prefer to process a notarized copy instead. Additionally, some degrees are very large which makes them prone to damage during shipping and also increases shipping costs. Whether a notarized copy of your degree will be accepted in country is something you must always check with the requesting party. There are some cases where only originals will be accepted, and although we can process both originals and notarized copies, they may be rejected at the visa submission stage or even the submission stage in the destination country. That being said, there are some educational documents that can only be processed as notarized copies. Exactly which educational documents require notarization and which can be processed as originals varies on a case by case basis. Since Canada has thousands of educational institutions, there is likewise a very wide range of requirements that might be necessary for the Canadian educational document you need for visa purposes outside of Canada. If you have Canadian educational documents you need for visa purposes, we strongly recommend contacting us as we are always up to date on changing document requirements for the authentication and legalization process.
Authenticate Legalize Canadian Marriage Certificate, Birth Certificate for Visa
If you require a Canadian Marriage Certificate or Canadian Birth Certificate for visa purposes related to immigration or employment in a foreign country, the first thing you should do is take note of how long ago your document was issued. Vital statistics documents are usually some of the easiest to process but it is common that they need to have been issued within a certain time frame to be valid for processing. For example, if you have a birth certificate or marriage certificate originally issued in the 1980s, this document may not be accepted for processing either at the authentication and legalization stage, or in the foreign country. As such, it is strongly recommended to have any Canadian vital statistics document you need for visa purposes reissued if it is more than a few years old. If you need to do this, you simply need to contact the provincial vital statistics office of the province wherein the event occurred. For example, if you were born in the province of Alberta, you will need to contact the Alberta Vital Statistics department. Thankfully this is very easy to do since it can be done online, and some vital statistics offices even provide expedited processing for an additional charge. Once this document has been issued, it can be processed as an original and does not require notarization prior to authentication at Global Affairs Canada and legalization at the embassy. If you are currently outside of Canada and need a Canadian birth certificate or marriage certificate authenticated and legalized for visa purposes, you can have the documents ordered directly to our office to save processing time once you have confirmed use of our services.
Whether you have a Canadian police check, Canadian educational document, or Canadian vital statistics document for visa purposes, if your documents require authentication and legalization then you have come to the right place. Click the button below to get started with the leaders in the industry for Visa Authentication Legalization Services.
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Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.
1, 3, 10 Business Day Authentication Service
Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.
Embassy Legalization Fee
The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.
Argentina fee to be confirmed
Italy fee to be confirmed
Consultation with an expert one of the benefits before choosing ALSC
Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.
Embassy Legalization Service
Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.
ALSC Easy Shipping Solutions
Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Free Priority FedEx overnight shipping available at any of our ALSC service centers in Victoria, Vancouver, Surrey, Edmonton, Calgary, Regina, Winnipeg, Toronto, North York, Mississauga, Montreal or Halifax. If you are not close to one of our ALSC service centers, or our Ottawa national office, not to worry we do have solutions for you. To make this easier for you we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
Yes, I want to save $70-80 in FedEx shipping fees and drop off & pick up at an ALSC Service Center
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
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The estimated price not including taxes is
Estimated Cost & Embassy Fees Not Including Taxes