Global Affairs Canada Apostille Authentication Legalization Requirements

Global Affairs Canada Document Authentication Requirements

Global Affairs Canada Authentication Services Section has strict requirements depending on the type of document you need Authenticated. To find out more you can easily search for your document alphabetically below or use the ALSC auto attendant to help. Simply type the document name to find out what you need to provide in order for your document to be accepted for Authentication at Global Affairs Canada.  

Global Affairs Canada Authentication Services Section will only accept Canadian signatures. The contents of the document are not reviewed or approved by them. That said it may not be possible to Authenticate a particular document if the content is misleading or believed that it is to be used for a fraudulent purpose. You will be advised by Global Affairs Canada if this is the case with your document. In order to Authenticate a signature, the spelling of the name of the person must be provided or the signature legible. Photocopies of some original documents can be processed for Authentication. However, the document must be a Notarized true copy, signed and sealed by a Canadian notary.

Anyone who has gone through the process of adopting a Child internationally knows it involves a long list of official supporting documents that must be provided. In addition, many if not all of these documents need to be Authenticated by Global Affairs Canada and then Legalized at the Embassy of the country you are adopting from. With such an intensive process it’s important to ensure your adoption papers meet the requirements of Global Affairs Canada to not delay or add expense to an already difficult process. Generally speaking any documents related to the adoption process that require Authentication need to be Notarized by a Canadian Notary. This would include documents such as: 

  • Adoption Agreements 
  • Adoption Certificates 
  • Adoption Forms 

Each year Canadian professionals with Apprenticeship and Trade Certificates leave to find new work in foreign countries and to do so they first need their qualifications Authenticated at Global Affairs CanadaAny Canadian Apprenticeship or Trade Certificate needs to be Notarized by a Canadian Notary before it can be Authenticated. 

Global Affairs Canada can Authenticate all types of Canadian Bank documents for use internationally such as Bank Statements or Financial Records for Personal or Corporate reasons. To Authenticate bank documents Global Affairs Canada requires that they be Notarized by a Canadian NotaryForeign bank documents cannot be authenticated and must follow the rules of the country where the bank does business. 

Original Canadian long form Birth Certificate issued by the Office of Vital Statistics of the relevant province/territory can be Authenticated by Global Affairs Canada. This does not include Birth Certificates issued by a religious institution. Some of our clients have the plastic, wallet-sized versions of their Birth Certificate which unfortunately can not be processed. If this is you not to worry you can easily order the correct type of Canadian Birth Certificate for Authentication on our Document Resources page. You can also find out more about having your Canadian Birth Certificate accepted internationally using the Authentication and Legalization process, also known as Apostille in some countries in this ALSC article. 

In order for a Burial or Cremation Document to be authenticated by Global Affairs Canada it first must be Notarized by a Canadian Notary. In additionyou must also provide a copy of the Death Certificate issued by one of the provincial or territorial statistics office. Common Burial or Cremation Documents that require Authentication at Global Affairs Canada include: 

  • Burial Permit 
  • Cremation Certificate 
  • Coroner’s Certificate 
  • Funeral Home Documents but not Proof of Death Certificate or a Funeral Director’s Statement of Death 

Corporate Certificates issued by Corporations Canada that have an original signature and seal do not need to be Notarized before Authentication at Global Affairs Canada. Any other Canadian Business or Corporate Document requiring Authentication at Global Affairs Canada needs to be Notarized by a Canadian Notary. Although not often it does happen that a Canadian Business or Corporate Document is not in either English or French such as a Distribution Agreement or Corporate Power of Attorney. If the case, there are other rules for foreign language documents that Global Affairs Canada follows you can find out more by speaking with one of our friendly specialists about your specific documents. The more common Canadian Business or Corporate Documents requiring Authentication at Global Affairs Canada include: 

  • Articles of Incorporation 
  • Certificate of Amalgamation 
  • Certificate of Compliance 
  • Certificate of Continence 
  • Certificate of Existence 
  • Certificate of Good Standing 
  • Certificate of Incorporation 
  • Commercial Invoices 
  • Corporate Bylaws 
  • CRA Certificate of Residency 
  • Director’s Resolutions 
  • Distribution Agreement 
  • Packing Slips 
  • Power of Attorney 
  • Provincial Business Registration Document 
  • Letter of Employment 
  • Letter of Invitation 
  • Reference Letter 

Global Affairs Canada has the official signatures of the Canadian Food Inspection Agency (CFIA) on file so Attestation or Certificates do not need to be notarized in order for them to be Authenticated. These would include: 

  • Export Certificates 
  • Certified Manufacturers’ Declarations  
  • Certificates of Free Sale and Health Attestations 
  • Certificates issued by CFIA 

As Global Affairs Canada has the official signatures and seal of the Canadian Intellectual Property Office (CIPO) any certificates bearing the original official signature and seal can be Authenticated. Any other type of Canadian Intellectual Property documents must be Notarized by a Canadian Notary. Common documents issued by CIPO not requiring Notarization include: 

  • Copyright Registration Certificates 
  • Industrial Design Registration Certificates 
  • Trademark Registration Certificates 

Only a Certificate of Free Sale issued by the Canadian Food Inspection Agency can be authenticated as issued. Any other types of Certificate of Free Sale must be Notarized by a Canadian Notary. 

Only a Certificate of Origin signed and sealed by the Canadian Chamber of Commerce can be Authenticated by Global Affairs Canada as issued. Certificate of Origins issued by a local Chamber of Commerce must be Notarized by a Canada Notary before being accepted for Authentication by Global Affairs Canada. 

Global Affairs Canada can Authenticate original Citizenship Certificates issued by Immigration, Refugees and Citizenship Canada. Citizenship certificates can also be made into a Notarized copy by a Canadian Notary then Authenticated. 

Only College Diploma or University Degree issued by a Canadian educational institution recognized by the appropriate provincial/territorial ministries of education, can be Authenticated by Global Affairs Canada. The Diploma or Degree must be signed and sealed by the relevant Office of the Registrar. A full signature, name and title must appear on the Diploma or Degree. As an alternative a Notarized copy of a College Diploma or University Diploma made by a Canadian Notary can be Authenticated. Although in some cases this may not be acceptable for the receiving foreign country as some require that you use the original Diploma or Degree. 

College or University transcripts issued by a Canadian educational institution recognized by the appropriate provincial/territorial ministries of education, can be Authenticated by Global Affairs Canada. The Transcripts must be signed and sealed by the relevant Office of the Registrar. A full signature, name and title must appear on the Transcripts. As an alternative a Notarized copy of a College or University Transcripts made by a Canadian Notary can be Authenticated. Although in some cases this may not be acceptable for the receiving foreign country as some require that you use the original Transcripts. 

Only College or University Course Certificates issued by a Canadian educational institution recognized by the appropriate provincial/territorial ministries of education, can be Authenticated by Global Affairs Canada. The Course Certificate must be Notarized by a Canadian Notary.  

Global Affairs Canada can Authenticate Federal and Provincial Court Orders or Judgments that bear the original seal, signature and printed name of the Judge, Registrar, or Clerk of the Court in Canada do not need to be notarized. All other types of court documents must be Notarized by a Canadian Notary before Authentication. 

Criminal Record Checks issued by the Royal Canadian Mounted Police (RCMP) headquarters in Ottawa do not need to be Notarized before Authentication at Global Affairs Canada. This type of RCMP Criminal Record Check will have the official seal and digital signature of the Director General of the Canadian Criminal Real Time Identification Services on it. All other types of Canadian Criminal Record Checks must be Notarized by a Canadian Notary. If you need help with obtaining an RCMP Police Check for international use speak with one of our friendly agents they will be able to tell you how. If you need to find out more information about using a Canadian Police Check internationally here is a great article. 

Original Canadian Death Certificates issued by the Office of Vital Statistics of the relevant province/territory can be Authenticated by Global Affairs Canada. This does not include Death Certificates issued by a religious institution or funeral home 

Global Affairs Canada can Authenticate Divorce Certificates that have the printed name and signature of the Judge, Registrar, or Clerk of the Court in Canada. As an alternative a Notarized copy of a Divorce Certificate made by a Canadian Notary can be Authenticated

Only Educational Letters issued by a Canadian educational institution recognized by the appropriate provincial/territorial ministries of education, can be Authenticated by Global Affairs CanadaEducational Institution Letters must be Notarized by a Canadian Notary. Common Educational Institution Letters that require Authentication include: 

  • Acceptance Letter 
  • Admission Letters 
  • Confirmation of Registration Letter 
  • Enrollment Letter 
  • Record of Attendance Letter 

Elementary or High School Diploma issued by a Canadian educational institution recognized by the appropriate provincial/territorial ministries of education, can be Authenticated by Global Affairs Canada. The Elementary or High School Diploma must be Notarized by a Canadian Notary. 

Elementary or High School Transcripts issued by a Canadian educational institution recognized by the appropriate provincial/territorial ministries of education, can be Authenticated by Global Affairs Canada. The Elementary or High School Transcripts must be Notarized by a Canadian Notary. 

Documents such as the ones listed below issued by the Government of Canada or by a Provincial or Territorial Government need to be Notarized by a Canadian Notary before Authentication at Global Affairs Canada. These include: 

  • Canada Revenue Agency (CRA) Documents 
  • Canada Revenue Agency (CRA) Certificate of Residency Tax 
  • Canada Pension Plan (CPP) Certificate 
  • Canada Pension Plan (CPP) Statement 
  • Old Age Security Letter 
  • Certificate of Coverage 
  • Federal or Provincial Department or Agency Documents 
  • Record of Employment 
  • Service Canada Documents 

Global Affairs Canada can Authenticate the signature of a Diplomatic or Consular Officer from a Foreign Embassy Consulate located in Canada. 

Global Affairs Canada can Authenticate a Notarized copy of a Canadian Identity Document made by a Canadian Notary. Common Canadian Identity Documents that require Authentication include: 

  • Drivers License 
  • Employee identification issued by the Federal, Provincial or Territorial government 
  • ID card issued by the Federal, Provincial or Territorial government 
  • Passport 

Global Affairs Canada can only Authenticate a Language School Certificate issued by an accredited institution in Canada. The recognized Language Schools in Canada are Languages Canada, TESL Canada and TESL Ontario. Language School Certificates from these institutions must be Notarized by a Canadian Notary before Authentication. Language School Certificates issued from other institutions will not be accepted by Global Affairs Canada for Authentication even if they have been notarized by a Canadian Notary.

Original Canadian Marriage Certificates issued by the Office of Vital Statistics of the relevant province/territory can be Authenticated by Global Affairs Canada. This does not include Marriage Certificates issued by a religious institution. You can also find out more about having your Canadian Marriage Certificate accepted internationally here  using the Authentication and Legalization process, also known as Apostille in some countries. 

Except for Ontario all provincial Marriage Search Letters issued by the Office of Vital Statistics of the relevant province/territory can be Authenticated by Global Affairs Canada. An Ontario Marriage Search Letter must be Notarized by a Canadian Notary as it is not issued with a secure signature feature. 

Medical Documents must be Notarized by a Canadian Notary before Authentication at Global Affairs Canada. Common Canadian Medical Documents that require Authentication include: 

  • Doctor’s Note 
  • Doctor’s Diagnosis 
  • Medical Certificate 
  • Prescription 
  • Medical Records 

Name Change Certificates issued by the Office of Vital Statistics of the relevant province/territory can be Authenticated by Global Affairs Canada. 

Global Affairs Canada can Authenticate any personal legal document once it has been Notarized by a Canadian Notary. The more common personal legal documents that require Authentication at Global Affairs Canada include: 

  • Affidavits 
  • Oaths and Affirmations 
  • Powers of Attorney 
  • Property Transfer Documents such as Deed or Time Share Agreement 
  • Statutory Declarations 
  • Wills 
  • Consent to Travel 

Global Affairs Canada can Authenticate an international health certificate for dogs and cats issued by the Canadian Food Inspection Agency (CFIA) once Notarized by a Canadian Notary. 

Health Canada and Consumer Health Products Canada issues many types of Certificates and Licenses to the medical and pharmaceutical industries. If the Certificate or License bears the original signature and seal of Health Canada and Consumer Health Products Canada it can be authenticated by Global Affairs Canada. If it is not an original, it must be Notarized by a Canadian Notary before Authentication. Types of original Health Canada and Consumer Health Products Canada Certificates and Licenses include: 

  • Certificate of Pharmaceutical Product (CPP Certificate) 
  • Drug Establishment Licence 
  • Good Manufacturing Practices (GMP) 
  • International Trade Certificate 
  • Medical Device Licence 
  • Site Licence 

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Personal or Corporate Document

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Additional Services

Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.

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Yes, for $50 per document I want a Notarized copy for processing

Yes, send me a fee quote for translation services my document is not in English, French or the language I require

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Yes, for $15 per document I want a digital scan of the Authentication & Legalization stamps sent to me by email

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Authentication Service

Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.

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Economy 10 Business Day - $100 for up to 10 documents

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Standard 3 Business Day - $125 for 1st document + $25 per additional document

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Stay Safe Save Money 3 Business Day - $175 for 1st document + $25 per additional document with FedEx pick up & delivery in Canada when also using our Legalization Services

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Embassy Legalization Fee

The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.

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Albania

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Austria

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Algeria Corporate

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Algeria Personal

Argentina fee to be confirmed

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Australia

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Bahamas US$

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Belgium

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Bosnia & Herzegovina

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Brazil

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Bulgaria 1 Business Day

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Bulgaria 3 Business day

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Chile US$

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China Personal 4 Business day

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China Personal 3 Business day

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China Personal 2 Business day

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Colombia US$

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Costa Rica US$

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Croatia

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Czech Republic

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Dominican Republic Corporate US$

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Dominican Republic Personal US$

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Ecuador Corporate US$

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Ecuador Personal US$

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Germany Birth, Marriage, Death

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Germany Other documents

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Greece

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Honduras US$

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Iraq US$

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Israel

Italy fee to be confirmed

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Kazakhstan US$

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Kuwait Corporate

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Kuwait Personal

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Mexico

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Netherlands

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Panama US$30 + $2 per additional page

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Peru Corporate

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Peru Personal

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Philippines

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Poland

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Portugal

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Qatar Personal

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Romania

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Russia

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Spain

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Turkey

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Ukraine Corporate 1 Business day

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Ukraine Corporate 3 Business day

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Ukraine Personal 1 Business day

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Ukraine Personal 3 Business day

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UAE Personal AED$150

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UAE Corporate AED$2000

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United States US$

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Embassy Legalization Service

Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.

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Ottawa Embassy $125 1st document + $25 per additional

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Outside Ottawa Embassy $175 1st document + $25 per additional

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ALSC Easy Shipping Solutions

Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Stay Safe Save Money Special with FedEx pick up & delivery from your home or business in Canada. If you require other solutions to make shipping easier we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.

I chose the ALSC Stay Safe Save Money 3 Business Day Authentication Service Special

Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days

Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days

FedEx Canada $50 Next business day

FedEx USA $70 Next business day

FedEx Mexico- Europe $100

FedEx China $120

FedEx Middle East - South America $140

FedEx Russia $195

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