5 Easy steps inforgraphic (Incoporation Certificates)

Incorporation Certificate Authentication Legalization also called Apostille or Attestation

Canadian registered companies may need to provide corporate documents for use outside Canada to conduct international business. If this is the case for you it’s important to keep in mind that any Canadian corporate document must be authenticated and legalized before it can be accepted as valid in a foreign country. The validation process of Incorporation Certificate Authentication Legalization in Canada may also be called Attestation or Incorporation Certificate Aposille in a country that has signed the Hague Convention. Canada has not signed the Hague Convention and uses the original process recognized as the equivalent.

Do You Have The Correct Corporate Document For Authentication?

Canadian Corporations are often asked to do this for such reasons as: doing business in another country, opening a foreign subsidiary, providing Canadian residency letter for tax agreement purposes, or to give authority to work on the corporation’s behalf in that country. Whatever the reason it’s important to make sure you have the correct type of corporate document such as a Certificate of Incorporation, Articles of Incorporation, Certificate of Amalgamation, Certificate of Good Standing, Director’s Resolutions, CRA Certificate of Residency or Representation Agreements to name a few. Below are Federal and Provincial examples of a Certificate of Incorporation for the Incorporation Certificate Authentication Legalization process in Canada.

Global Affairs Canada Incorporation Authentication Rules

In all cases Global Affairs Canada requires corporate documents to be notarized or a certified copy made by a Canadian Notary Public. If you require notary assistance we can make certified copies of original corporate documents for you. Ask us about our Notary Services.

If you are not sure if your corporate document meets the requirements of Global Affairs Canada Authentication Services Section, feel free to send us a scan copy using our Quote Request for review. Our consultation will guarantee that it does. Our authentication service saves 20 business days from Global Affairs current processing time. See more about your incorporation certificate authentication service options.

Incorporation Certificate Legalization At The Embassy Consulate

The second step of  Incorporation Certificate Legalization takes place at the embassy consulate of the country where you are going to be using it. Most embassy consulates are located here in Ottawa and charge a fee to provide document legalization services. In addition, some have other requirements for Incorporation Certificate Legalization or to legalize a corporate document with processing times that change often. When you use our service, our corporate document legalization services will take care of all of that making sure it gets done correctly and meets your timeline. After the corporate document has been authenticated and legalized we can return it back to you or anywhere in the world it needs to go using one of our document shipping made easy solutions or using your preferred delivery method.

Additional Documents You May Need Authenticated And Legalized

If you have been asked to have Corporate Documents Authenticated and Legalized or Apostilled you may have other documents like a notarized copy of a Passport or Commercial Power of Attorney that may also require authentication and legalization. We can help you authenticate and legalize these or and more documents when you use our Quick & Easy Verification on our home page.

Now that we have helped confirm the requirements for your corporate documents, you are ready to begin the Incorporation Certificate Authentication Legalization process also known as Incorporation Certificate Apostille Certification. We understand this is an important international matter for you our experience and expertise is here to help!

Getting Started is Easy

Getting Started is Easy

Answer a few quick questions and one of our experts will reply right away with information about how we can help you or call 1-800-336-1132

GET STARTED IT'S EASY

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Thank you, an ALSC expert will contact you soon Monday-Friday 9AM-5PM EST

Personal or Corporate Document

Are you using the Canadian document internationally for Personal or Corporate use?

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Additional Services

Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.

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Yes, for $50 per document I want a Notarized copy for processing

Yes, send me a fee quote for translation services my document is not in English, French or the language I require

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Yes, for $15 per document I want a digital scan of the Authentication & Legalization stamps sent to me by email

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Authentication Service

Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.

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Economy 10 Business Day - $100 for up to 10 documents

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Standard 3 Business Day - $125 for 1st document + $25 per additional document

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Stay Safe Save Money 3 Business Day - $175 for 1st document + $25 per additional document with FedEx pick up & delivery in Canada when also using our Legalization Services

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Embassy Legalization Fee

The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.

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Albania

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Austria

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Algeria Corporate

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Algeria Personal

Argentina fee to be confirmed

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Australia

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Bahamas US$

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Belgium

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Bosnia & Herzegovina

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Brazil

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Bulgaria 1 Business Day

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Bulgaria 3 Business day

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Chile US$

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China Personal 4 Business day

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China Personal 3 Business day

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China Personal 2 Business day

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Colombia US$

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Costa Rica US$

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Croatia

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Czech Republic

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Dominican Republic Corporate US$

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Dominican Republic Personal US$

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Ecuador Corporate US$

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Ecuador Personal US$

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Germany Birth, Marriage, Death

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Germany Other documents

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Greece

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Honduras US$

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Iraq US$

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Israel

Italy fee to be confirmed

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Kazakhstan US$

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Kuwait Corporate

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Kuwait Personal

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Mexico

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Netherlands

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Panama US$30 + $2 per additional page

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Peru Corporate

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Peru Personal

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Philippines

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Poland

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Portugal

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Qatar Personal

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Romania

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Russia

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Spain

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Turkey

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Ukraine Corporate 1 Business day

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Ukraine Corporate 3 Business day

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Ukraine Personal 1 Business day

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Ukraine Personal 3 Business day

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UAE Personal AED$150

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UAE Corporate AED$2000

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United States US$

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My Country Is Not Listed

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Consultation with an expert one of the benefits before choosing ALSC

Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.

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Embassy Legalization Service

Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.

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Ottawa Embassy $125 1st document + $25 per additional

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Outside Ottawa Embassy $175 1st document + $25 per additional

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ALSC Easy Shipping Solutions

Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Stay Safe Save Money Special with FedEx pick up & delivery from your home or business in Canada. If you require other solutions to make shipping easier we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.

I chose the ALSC Stay Safe Save Money 3 Business Day Authentication Service Special

Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days

Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days

FedEx Canada $50 Next business day

FedEx USA $70 Next business day

FedEx Mexico- Europe $100

FedEx China $120

FedEx Middle East - South America $140

FedEx Russia $195

I Will Provide Shipping

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Estimated Cost & Embassy Fees Not Including Taxes

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