5 Easy steps inforgraphic (Incoporation Certificates)

Incorporation Certificate Authentication Legalization also called Apostille or Attestation

Canadian registered companies may need to provide corporate documents for use outside Canada to conduct international business. If this is the case for you it’s important to keep in mind that any Canadian corporate document must be authenticated and legalized before it can be accepted as valid in a foreign country. The validation process of Incorporation Certificate Authentication Legalization in Canada may also be called Attestation or Incorporation Certificate Aposille in a country that has signed the Hague Convention. Canada has not signed the Hague Convention and uses the original process recognized as the equivalent.

Do You Have The Correct Corporate Document For Authentication?

Canadian Corporations are often asked to do this for such reasons as: doing business in another country, opening a foreign subsidiary, providing Canadian residency letter for tax agreement purposes, or to give authority to work on the corporation’s behalf in that country. Whatever the reason it’s important to make sure you have the correct type of corporate document such as a Certificate of Incorporation, Articles of Incorporation, Certificate of Amalgamation, Certificate of Good Standing, Director’s Resolutions, CRA Certificate of Residency or Representation Agreements to name a few. Below are Federal and Provincial examples of a Certificate of Incorporation for the Incorporation Certificate Authentication Legalization process in Canada.

Global Affairs Canada Incorporation Authentication Rules

In all cases Global Affairs Canada requires corporate documents to be notarized or a certified copy made by a Canadian Notary Public. If you require notary assistance we can make certified copies of original corporate documents for you. Ask us about our Notary Services.

If you are not sure if your corporate document meets the requirements of Global Affairs Canada Authentication Services Section, feel free to send us a scan copy using our Quote Request for review. Our consultation will guarantee that it does. Our authentication service saves 20 business days from Global Affairs current processing time. See more about your incorporation certificate authentication service options.

Incorporation Certificate Legalization At The Embassy Consulate

The second step of  Incorporation Certificate Legalization takes place at the embassy consulate of the country where you are going to be using it. Most embassy consulates are located here in Ottawa and charge a fee to provide document legalization services. In addition, some have other requirements for Incorporation Certificate Legalization or to legalize a corporate document with processing times that change often. When you use our service, our corporate document legalization services will take care of all of that making sure it gets done correctly and meets your timeline. After the corporate document has been authenticated and legalized we can return it back to you or anywhere in the world it needs to go using one of our document shipping made easy solutions or using your preferred delivery method.

Additional Documents You May Need Authenticated And Legalized

If you have been asked to have Corporate Documents Authenticated and Legalized or Apostilled you may have other documents like a notarized copy of a Passport or Commercial Power of Attorney that may also require authentication and legalization. We can help you authenticate and legalize these and more documents speak with one of our friendly agents about yours.

Now that we have helped confirm the requirements for your corporate documents, you are ready to begin the Incorporation Certificate Authentication Legalization process also known as Incorporation Certificate Apostille Certification. We understand this is an important international matter for you our experience and expertise is here to help!

Get A Quick Quote

Get A Quick Quote

Simply answer a few quick questions and one of our friendly experts will reply with a personalized email on how we can help or call 1-800-336-1132

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Thank you, an ALSC expert will contact you soon Monday-Friday 9AM-5PM EST

Personal or Corporate

Are you using the Canadian document internationally for Personal or Corporate use?

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Additional Services

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Yes, for $50 per document I want a Notarized copy for processing.

My document contains a language other than English or French. Send me a fee quote for translation services.

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Yes, for $15 per document I want a digital scan of the Authentication & Legalization stamps sent to me by email

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Authentication Service

Validating a Canadian document for international use is a 2 step process. For the first step choose the ALSC Authentication Service that best suits your timeline and budget. As Global Affairs Canada’s temporary rules make it impossible for any service provider to offer same day Authentication, for now we will only be offering our 3 and 10 business day services Monday through Thursday. To help, we have introduced our ALSC Smart Choice Service to make our Authentication service the most convenient in Canada but more importantly saving you money. When choosing your service make sure you Click the amount of documents you need Authenticated.

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Economy 10 Business Day - $100 for up to 10 documents

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Standard 3 Business Day - $125 for 1st document + $25 per additional document

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ALSC Smart Choice 3 Business Day - $175 for 1st document + $25 per additional. We do it all with FedEx pickup & delivery included within Canada. An $80-$150 Value! Convenient & Saves you money!

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Embassy Fee

The Embassy charges a fee per document which varies per country and sometimes by document type. When required in secured funds a standard $10 money order charge will be added. With some countries we will need to confirm the fee. If you do not see your country listed choose the world icon. Make sure to Click the number of documents you selected for Legalization.

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Albania

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Austria

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Algeria Corporate

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Algeria Personal

Argentina fee to be confirmed

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Australia

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Bahamas US$

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Belgium

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Bosnia & Herzegovina

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Brazil

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Bulgaria 1 Business Day

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Bulgaria 3 Business day

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Chile US$

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China Personal 4 Business day

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China Personal 3 Business day

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China Personal 2 Business day

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Colombia US$

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Costa Rica US$

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Croatia

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Czech Republic

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Dominican Republic Corporate US$

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Dominican Republic Personal US$

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Ecuador Corporate US$

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Ecuador Personal US$

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Germany Birth, Marriage, Death

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Germany Other documents

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Greece

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Honduras US$

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Iraq US$

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Israel

Italy fee to be confirmed

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Kazakhstan US$

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Kuwait Corporate

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Kuwait Personal

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Mexico

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Netherlands

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Panama US$30 + $2 per additional page

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Peru Corporate

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Peru Personal

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Philippines

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Poland

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Portugal

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Qatar Personal

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Romania

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Russia

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Spain

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Turkey

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Ukraine Corporate 1 Business day

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Ukraine Corporate 3 Business day

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Ukraine Personal 1 Business day

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Ukraine Personal 3 Business day

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UAE Personal AED$150

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UAE Corporate AED$2000

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United States US$

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My Country Is Not Listed

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Embassy Legalization Service

Legalization at the embassy consulate is the second step. Processing times vary and are in addition to the authentication time. Make sure you Click the number of documents for Legalization that matches the number of documents you selected for Authentication.

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Ottawa Embassy $125 1st document + $25 per additional

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Outside Ottawa Embassy $175 1st document + $25 per additional. Outside Ottawa embassies include Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain, UAE

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ALSC Easy Shipping Solutions

Once your document is completed it needs to get back to you or wherever it needs to go. Simply choose the shipping solution that works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.

I chose the ALSC Smart Choice 3 Business Day Authentication FedEx pick up & delivery within Canada included

I want to save $80 in FedEx shipping fees with free drop off & pick up at an ALSC Service Center

Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days

Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days

FedEx Canada $50 Next business day

FedEx USA $70 Next business day

FedEx Mexico- Europe $100

FedEx China $120

FedEx Middle East - South America $140

FedEx Russia $195

I Will Provide Shipping

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The estimated fees not including taxes is

Estimated Fees Not Including Taxes

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Thank you for using the Authentication Legalization Services Canada Inc. (ALSC) quote estimator we look forward to providing you a free no obligation quote for services. This estimate is an approximation and is not guaranteed or promised by ALSC. The estimate is based on information provided by the client and the requirements of Global Affairs Canada and the various foreign countries that may change without notice. Actual cost may or will change once all the project elements are finalized with the client. Prior to any changes of cost, the client will be notified.

The right to individual privacy is a matter our firm takes very seriously. Please be assured that the private information provided by our clients or collected by our staff is held in the strictest confidence. ALSC also complies with Canada’s Personal Information Protection and Electronic Documents Act (“PIPEDA”).


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