Canadian Notary Apostille Authentication Legalization

Can an Ontario Notary Public or Canadian Notary notarize or make certified copy of my document to use in a foreign country? 

Yessimply put they can but there are also other requirements that you will need to complete before the document will be valid in another country after seeing a Canadian Notary or Ontario Notary Public. This question comes up frequently for Notary Publics in the Toronto area being Canada’s most diversified city or other Ontario major cities like Ottawa, Brampton, Hamilton, Mississauga, Vaughan, Markham, London, Windsor, Kitchener where people need an Ontario Notary Public for international document reasons. 

To use your Ontario notarized document internationally it needs to go through a few more government steps to make it valid. The first step is to have the Ontario Notary Public’s signature authenticated at either the Global Affairs Canada Authentication Office or the Ontario Official Document Services (OCS) Department. It’s important at this stage to get the correct authentication stamp on your document or it may cost you time and money. What government authentication office stamp to use will depend on the countries Embassy in Canada. They decide whether you should have the Global Affairs Canada Authentication or the Ontario Official Document Service (OCS) stamp on your international document but it’s never the case that you will need both.  

Notarization Canadian Document for International Use

After your Ontario notarized document has been authenticated the next step to validate your document internationally takes place at the country’s embassy consulate usually located in Canada. The embassy consulate calls this service Legalization, Attestation or in some countries Apostille and is most often the most confusing part of the process. As foreign government rules change frequently and processing information is usually outdated and incomplete on most embassy websites many find it difficult and time consuming to navigate the process successfully. This is why some people find it’s best to hire an expert in international document validation like Authentication Legalization Services Canada who have been specializing in this service for over 25 years. Using a professional service like Authentication Legalization Services Canada can prevent problems saving you time and money but more importantly getting your international document validated quicker. Once your Ontario notarized document has been authenticated at the correct government authentication office and legalized at the country’s embassy it will be ready to use internationally. 

If you are going to do the international document authentication and legalization process on your own without the help of a professional, you will need to get in contact with the embassy. To help you Global Affairs Canada has a website that gives the most up to date contact information for a foreign embassy in Canada. Some of the embassy websites have more information about the legalization of documents but not all do and the information may be out of date so contacting the embassy directly is always a good idea. 

If you need more information about how a Notary Public can notarize or make certified copy of your Canadian document to use in a foreign country contact the experts at ALSC.

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Get A Quick Quote

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Personal or Corporate

Are you using the Canadian document internationally for Personal or Corporate use?

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Additional Services

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Yes, for $50 per document I want a Notarized copy for processing.

My document contains a language other than English or French. Send me a fee quote for translation services.

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Yes, for $15 per document I want a digital scan of the Authentication & Legalization stamps sent to me by email

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Authentication Service

Validating a Canadian document for international use is a 2 step process. For the first step choose the ALSC Authentication Service that best suits your timeline and budget. As Global Affairs Canada’s temporary rules make it impossible for any service provider to offer same day Authentication, for now we will only be offering our 3 and 10 business day services Monday through Thursday. To help, we have introduced our ALSC Smart Choice Service to make our Authentication service the most convenient in Canada but more importantly saving you money. When choosing your service make sure you Click the amount of documents you need Authenticated.

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Economy 10 Business Day - $100 for up to 10 documents

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Standard 3 Business Day - $125 for 1st document + $25 per additional document

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ALSC Smart Choice 3 Business Day - $175 for 1st document + $25 per additional. We do it all with FedEx pickup & delivery included within Canada. An $80-$150 Value! Convenient & Saves you money!

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Embassy Fee

The Embassy charges a fee per document which varies per country and sometimes by document type. When required in secured funds a standard $10 money order charge will be added. With some countries we will need to confirm the fee. If you do not see your country listed choose the world icon. Make sure to Click the number of documents you selected for Legalization.

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Albania

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Austria

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Algeria Corporate

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Algeria Personal

Argentina fee to be confirmed

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Australia

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Bahamas US$

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Belgium

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Bosnia & Herzegovina

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Brazil

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Bulgaria 1 Business Day

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Bulgaria 3 Business day

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Chile US$

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China Personal 4 Business day

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China Personal 3 Business day

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China Personal 2 Business day

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Colombia US$

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Costa Rica US$

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Croatia

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Czech Republic

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Dominican Republic Corporate US$

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Dominican Republic Personal US$

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Ecuador Corporate US$

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Ecuador Personal US$

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Germany Birth, Marriage, Death

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Germany Other documents

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Greece

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Honduras US$

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Iraq US$

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Israel

Italy fee to be confirmed

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Kazakhstan US$

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Kuwait Corporate

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Kuwait Personal

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Mexico

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Netherlands

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Panama US$30 + $2 per additional page

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Peru Corporate

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Peru Personal

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Philippines

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Poland

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Portugal

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Qatar Personal

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Romania

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Russia

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Spain

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Turkey

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Ukraine Corporate 1 Business day

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Ukraine Corporate 3 Business day

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Ukraine Personal 1 Business day

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Ukraine Personal 3 Business day

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UAE Personal AED$150

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UAE Corporate AED$2000

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United States US$

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My Country Is Not Listed

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Embassy Legalization Service

Legalization at the embassy consulate is the second step. Processing times vary and are in addition to the authentication time. Make sure you Click the number of documents for Legalization that matches the number of documents you selected for Authentication.

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Ottawa Embassy $125 1st document + $25 per additional

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Outside Ottawa Embassy $175 1st document + $25 per additional. Outside Ottawa embassies include Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain, UAE

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ALSC Easy Shipping Solutions

Once your document is completed it needs to get back to you or wherever it needs to go. Simply choose the shipping solution that works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.

I chose the ALSC Smart Choice 3 Business Day Authentication FedEx pick up & delivery within Canada included

I want to save $80 in FedEx shipping fees with free drop off & pick up at an ALSC Service Center

Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days

Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days

FedEx Canada $50 Next business day

FedEx USA $70 Next business day

FedEx Mexico- Europe $100

FedEx China $120

FedEx Middle East - South America $140

FedEx Russia $195

I Will Provide Shipping

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The estimated fees not including taxes is

Estimated Fees Not Including Taxes

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Thank you for using the Authentication Legalization Services Canada Inc. (ALSC) quote estimator we look forward to providing you a free no obligation quote for services. This estimate is an approximation and is not guaranteed or promised by ALSC. The estimate is based on information provided by the client and the requirements of Global Affairs Canada and the various foreign countries that may change without notice. Actual cost may or will change once all the project elements are finalized with the client. Prior to any changes of cost, the client will be notified.

The right to individual privacy is a matter our firm takes very seriously. Please be assured that the private information provided by our clients or collected by our staff is held in the strictest confidence. ALSC also complies with Canada’s Personal Information Protection and Electronic Documents Act (“PIPEDA”).


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