Canadian Notary Apostille Authentication Legalization

Can an Ontario Notary Public or Canadian Notary notarize or make certified copy of my document to use in a foreign country? 

Yessimply put they can but there are also other requirements that you will need to complete before the document will be valid in another country after seeing a Canadian Notary or Ontario Notary Public. This question comes up frequently for Notary Publics in the Toronto area being Canada’s most diversified city or other Ontario major cities like Ottawa, Brampton, Hamilton, Mississauga, Vaughan, Markham, London, Windsor, Kitchener where people need an Ontario Notary Public for international document reasons. 

To use your Ontario notarized document internationally it needs to go through a few more government steps to make it valid. The first step is to have the Ontario Notary Public’s signature authenticated at either the Global Affairs Canada Authentication Office or the Ontario Official Document Services (OCS) Department. It’s important at this stage to get the correct authentication stamp on your document or it may cost you time and money. What government authentication office stamp to use will depend on the countries Embassy in Canada. They decide whether you should have the Global Affairs Canada Authentication or the Ontario Official Document Service (OCS) stamp on your international document but it’s never the case that you will need both.  

Notarization Canadian Document for International Use

After your Ontario notarized document has been authenticated the next step to validate your document internationally takes place at the country’s embassy consulate usually located in Canada. The embassy consulate calls this service Legalization, Attestation or in some countries Apostille and is most often the most confusing part of the process. As foreign government rules change frequently and processing information is usually outdated and incomplete on most embassy websites many find it difficult and time consuming to navigate the process successfully. This is why some people find it’s best to hire an expert in international document validation like Authentication Legalization Services Canada who have been specializing in this service for over 25 years. Using a professional service like Authentication Legalization Services Canada can prevent problems saving you time and money but more importantly getting your international document validated quicker. Once your Ontario notarized document has been authenticated at the correct government authentication office and legalized at the country’s embassy it will be ready to use internationally. 

If you are going to do the international document authentication and legalization process on your own without the help of a professional, you will need to get in contact with the embassy. To help you Global Affairs Canada has a website that gives the most up to date contact information for a foreign embassy in Canada. Some of the embassy websites have more information about the legalization of documents but not all do and the information may be out of date so contacting the embassy directly is always a good idea. 

If you need more information about how a Notary Public can notarize or make certified copy of your Canadian document to use in a foreign country contact the experts at ALSC.

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