Ontario Document Authentication Service
Authenticating Documents in Ontario has never been easier with ALSC’s services. Our 30 years of serving clients in cities like Ottawa, Toronto, Mississauga, North York, and others in Ontario have made us the go-to experts.
Despite Global Affairs Canada’s suspension of same-day service, Ontario Official Document Services (ODS) remains “Open for Business” and offers in-person service, providing a faster alternative to Global Affairs Canada. Our experts will determine if your document is eligible for the process and if it will be accepted by the target country’s embassy.
Ontario Official Document Service Requirements
Requirements for Ontario Official Document Services Official documents are needed when conducting important matters abroad, whether it’s for personal reasons like a new birth, employment, marriage, education, or for a business needing corporate documents or powers of attorney for foreign markets. Our experts will assist you with your needs.
The requirements for ODS are simple. If a document is Notarized or Commissioned in Ontario, it can be authenticated. ODS does not verify the content of the document, only the seal, stamp, and signature of the Ontario Notary Public or Commissioner appointed by the Ministry of the Attorney General. If you have a vital statistic document like a birth, marriage, or death certificate issued by the Registrar General of Ontario, ODS can authenticate it without the need for notarization or commissioning.
Types of Documents Ontario Official Document Services Authenticates
Ontario Document Services ODS authenticates all types of documents. Some of the more common ones include:
- Medical Device Licence
- International Trade Certificates
- Marriage Certificate
- Police Check
- Power of Attorney
- Property Deeds
- Teachers Certificate
- Agent Authorization Letter
- Birth Certificate
- CPP Certificate
- Commercial Invoice
- Certificate of Free Sale
- Certificate of Origin
- Corporate Documents
- Court documents
- Death Certificate
- Degree, Diploma Transcripts
- Divorce Certificate
- GMP Certificate
- Health Canada Certificates
Ontario Official Document Services FAQ’s
This depends on what time of the day we receive your document and whether it needs extra attention to meet ODS authentication requirements. As an example, it could be done next day or in 4 business days if extra attention is required. The normal processing time if mailing or couriering directly to ODS is 15 business days so we can save you up to 13 business days. If you are on a tight timeline speak with one of our friendly experts, they will be able to provide you an estimated time for processing at ODS.
No, they can either authenticate the original document, if it has an official signature recognized by ODS or a notarized copy made by a Ontario Notary or a Commissionaire of Oaths. The authentication process requires the document to be physically present because it is reliant on the official signature on the document and not the content of the document. What ODS is doing when authenticating a document is verifying the official signature on your document and confirming it matches the one in their registry. If the document is a digital scan or photocopy there is no real signature to authenticate only a copy of a signature. If you need help with sending your document to us for authentication, simply ask your ALSC agent about our easy shipping solutions.
When using a document internationally it’s important to check with the requesting party in-country for requirements to find out the correct type of document that you need. In most cases, they will need you to provide your document in a certain format style or the original document itself. To reiterate, in no way can a digital scan or photocopy of a document be authenticated with ODS.
Our fees for processing your documents are broken down into steps. For a cost estimate based on your specific needs, Request a Quote or call 1-800-336-1132 from anywhere in North America and an ALSC agent who would be happy to help.
If you have been asked to validate your document for official purposes in a foreign country you want to get it right the first time. Time is of the essence for most of our clients, the sooner it’s done, the sooner you can move on with the important matter related to why you have been asked to authenticate the document. We understand that waiting 15 business days for authentication will not work for your timelines. With ALSC having locations across Canada offering free shipping we save you time and money. Our ALSC order status tracker and up to the minute email updates provide peace of mind throughout the process. Choosing ALSC authentication services means no red tape frustration waiting for ODS to authenticate your document, we take the guessing out of the process. ALSC saves you time giving you Canada’s international document experts on your side to answer any question you may have with the utmost customer service. For our clients, this is what differentiates ALSC from navigating the public service on their own they want an expert to guide them.
Do I need an Ontario Notary or Commissionaire of Oaths to sign and stamp my document before it can be authenticated at ODS?
Not always but in some cases, you may want to make a notarized copy of your original document to keep it in pristine shape for use in the future. For those clients that must have their document notarized, it is because their document does not have an official signature on it that is recognized by Ontario Official Document Services. In these cases, you will need to have your document notarized by a Ontario Notary or sworn by a Commissionaire of Oaths. This is a service we can provide if you send the original document to our office our Notary will ensure it meets the requirements. If you need Notary services simply ask your ALSC agent.
Some documents such as an Ontario birth, marriage, or death certificate issued by the Ministry of the Attorney General can be authenticated as is and do not need further attention. If you are not sure about your document not to worry your personal agent will review your document to clarify if any extra steps are needed.
Will a document that has been authenticated by Ontario Official Document Services be accepted anywhere in the world?
No unfortunately it will not be accepted in some countries but if it has been legalized by the countries Embassy Consulate in Canada it may meet the requirements. As this is determined on what country it is being used in and the type of document it is best to speak with one of our experts.