power of attorney apostille authentication legalization steps Canada

Power of Attorney Authentication Legalization or Power of Attorney Apostille

For personal or commercial reasons you may be asked to provide a international Power of Attorney that will be used in a foreign country. In order for it to be accepted as legal abroad it must be authenticated and legalized. The validation process of Power of Attorney Authentication Legalization may also be called Power of Attorney Apostille or Attestation in other countries but is recognized as the equivalent. If you have been asked to have a Power of Attorney Apostille it is from a country that has signed the Hague Convention. Canada has not signed this convention and follows an equivalent two step process which will make it acceptable in those countries.

We have be helping people authenticate and legalize their Powers of Attorney for over 20 years for countries such as the Netherlands, Spain, USA and Poland where it is called Power of Attorney Apostille, and the UAE and Saudi Arabia where it is known as Power of Attorney Attestation-Legalization. Authenticating your Power of Attorney international document with us is easy. Let’s start with getting your Power of Attorney ready for Global Affairs Canada.

Is your Power of Attorney ready for Authentication?

For Global Affairs Canada Authentication Services Section to authenticate a Power of Attorney, it must first be notarized by a Lawyer. Most Canadian Lawyers in your local area should be able to assist you with this step. In addition to the Power of Attorney, you will need to bring government issued identification like a passport to the lawyer or notary. When you meet with the Notary they will examine your identification to confirm your identify, have you swear to this verbally, then to complete the process you will sign the power of attorney in their presence. Now you are ready for the first step of Authentication that takes place at Global Affairs Canada here in Ottawa.

Global Affairs Canada Power of Attorney Authentication Rules

Often the Power of Attorney may not be in one of Canada’s official languages of English or French. If this is the case Global Affairs Canada requires a translated version that has been prepared by a certified translator and further notarized. If you need translation services simply let us know we can assist you with this step. The current processing time for Power of Attorney Authentication with Global Affairs Canada is 20 business days via courier. Using our service we can shorten it to 1 business day authentication. See all of your Power of Attorney authentication service options here.

All other Canadian legal documents must be signed by a Canadian Notary in order for us to authenticate them at Global Affairs Canada. If you need help with this ask about our Notary Services for your Canadian Power of Attorney so that you can begin the authentication and legalization for use in a foreign country.

Legalization – Attestation At The Embassy Consulate

The second step of Legalization takes place at the embassy consulate of the country where you are going to be using it. Most embassy consulates are located here in Ottawa and charge a fee to provide document legalization services. In addition, some have other requirements to legalize a Power of Attorney and processing times that change often. When you use our document legalization services we will take care of all of that, making sure it gets done correctly and meets your timeline. After the Power of Attorney has been authenticated and legalized we can return it back to you or anywhere in the world it needs to go using one of our document shipping made easy solutions or using your preferred delivery method.

Additional Documents you may need Authenticated and Legalized

If you have been asked to get a Power of Attorney Authenticated and Legalized or Apostilled you may have other documents like a notarized copy of a Passport, Birth Certificate, and Incorporation Documents that may require authentication and legalization. We can help you authenticate and legalize these and more documents speak with one of our friendly agents about yours.

Now that we have helped confirm the requirements for your international Power of Attorney, you are ready to begin the Power of Attorney Authentication and Legalization process also known as Power of Attorney Apostille Certification. We understand this is an important international matter for you. Our experience and expertise is here to help. Click below to get started!

FAQ’s about using a Canadian Power of Attorney Internationally

As Canada’s experts, ALSC can efficiently help you get your Power of Attorney ready for international use by providing you with over 25 years of experience with the most up to date knowledge about the rules and regulations of Global Affairs Canada and the Embassy. Not only will ALSC help you process your documents quickly we also make it easy by guiding you through each step providing you with the up to the minute status of your documents using our Online Status Tracker. Talk to one of our experts on how to get your Power of Attorney accepted internationally and get the experts working for you.

Category: POA FAQ's

Our fees for processing your Power of Attorney are broken down into steps. For the first step of authentication at Global Affairs Canada, we offer our $175 Priority same day, $125 Standard 3 business day, or our $100 Economy 10 business day service. Our Priority and Standard services are respectively $175 and $125 for the first document plus $25 per additional document and our Economy service is $100 for up to 10 documents.

ALSC’s pricing for the Legalizations step, which takes place at the Embassy of the country in which you wish to use your Power of Attorney, depends on the location of the Embassy. For the first document, our pricing is $125 for Legalization at an Embassy in Ottawa and $175 at an Embassy outside of Ottawa plus $25 per additional document. The Legalization step is also subject to an Embassy fee, which is the fee the Embassy charges for their service of legalizing a document, this fee varies from Embassy to Embassy. For a cost estimate based on your specific needs, use our Quick Quote or call 1-800-336-1132 an ALSC agent who would be happy to help.

Category: POA FAQ's

Authentication and Legalization are the 2 steps in the Canadian process that make your Power of Attorney legally valid for use in another country. For the first step of Authentication at Global Affairs Canada, we offer a Priority 1, Standard 3, and Economy 10 business day service to meet your timeline and budget. Processing times for the Legalization of your Power of Attorney at the Embassy varies depending on which Embassy you require to Legalize your Power of Attorney. Once these two steps have been completed your Canadian Power of Attorney is ready for use internationally. To get an estimate on how long it will take for you, speak to an ALSC expert about current processing times.

Category: POA FAQ's

Yes. For a Canadian Power of Attorney to be legally valid for use outside of Canada, it would need to first be Authenticated by Global Affairs and then Legalized by the Embassy of the country in which you wish to use the Power of Attorney. In some countries, this process is referred to as an Apostille which is the equivalent process to Authentication and Legalization for validating documents internationally. So, whether someone has asked for an Apostille or the Authentication and Legalization of your Power of Attorney, ALSC can help you.

Category: POA FAQ's

No, you cannot Authenticate and Legalize a photocopy or digital copy of a Power of Attorney because it is not an original, only a copy of the original. To Authenticate and Legalize a Power of Attorney it needs to be an original sworn and signed in front of a Canadian Lawyer or Notary Public. For more information about Powers of Attorney, you should speak with your legal professional they will be best able to help you. Once you have spoken with them ALSC is ready to help you Authenticate and Legalize your Power of Attorney for whatever country you need to use it in.

Category: POA FAQ's

Yes, in order to have your Power of Attorney authenticated at Global Affairs Canada, it would first need to be sworn before a Canadian Lawyer or Notary Public. This would be done at the time that the document is signed by you or the party. This step is taken in order to ensure that all signatures are authentic and have been witnessed by an official party. Most of our clients use a legal professional they have used in the past for this but if you need help look online for a legal professional who offers the service nearest you.

Category: POA FAQ's

Unfortunately, you cannot get an Apostille Certification for a Canadian Power of Attorney to use it abroad. Since Canada did not sign the Apostille Convention of 1961, we rely on the older two-step process of Authentication & Legalization. This process starts at Global Affairs Canada and ends with the Embassy Consulate of the country in which you intend to use your document.  The good news is that this two-step process is the direct equivalent of an Apostille and is accepted in any country requiring one for your Canadian Power of Attorney. Talk to an ALSC expert about how we can get the equivalent of an Apostille for your Canadian Power of Attorney.

Category: POA FAQ's

We cannot speak legally as that is best left for the legal professional who is preparing your Power of Attorney, whether for personal or commercial reasons. What we can advise you on is the strict requirements that some countries have for accepting your Power of Attorney for legalization at the embassy or for Authentication at Global Affairs Canada. In addition, fees may differ between personal and commercial Powers of Attorney, which changes often. To save our clients any delays in processing our experts are always keeping up to date on any changes with Global Affairs Canada and the Embassies. Whether it is a personal or commercial Power of Attorney ALSC has been helping clients Authenticate and Legalize at the country of their choice for over 25 years and we are ready to help you.

Category: POA FAQ's

As many of our clients have Powers of Attorney that contain a language other than English or French, this question comes up often. In most cases, the Embassy will not have an issue although Global Affairs Canada has strict rules about documents that contain foreign languages.


Global Affairs Canada will only authenticate a foreign language Power of Attorney if a notarized translation in English or French has been prepared by a certified Canadian translator. If your Power of Attorney contains a foreign language, simply speak with one of our ALSC agents. They will be able to assist with the fastest and most economical way to have your foreign language document translated.


ALSC makes it simple to get started with translation services. All we require is a scan of the original notarized foreign language Power of Attorney for review, as fees are determined on a per word basis. In the rare case where we are unable to assist because of the availability of a translator in the language required, we will quickly let you know. In most cases we will be able to help, responding with more information on how to begin the process. It’s that easy!

Category: POA FAQ's

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