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Canada’s Authentication Legalization Experts for Pharmaceutical & Regulatory Affairs

The pharmaceutical industry is one of the fastest growing industries in the world and for obvious reasons. Physical and mental health are perhaps the most crucial factors in human life. Every year there are thousands of new developments in the medical and pharmaceutical field which further our understanding of the human body, improve the quality of life for millions around the world, and sometimes even cure serious diseases. Many of the resulting products are made from resources from multiple different countries around the world. Once produced, they are often distributed on a global scale as well. To do this, various documents need to be processed for international use which detail the product in question. This is very often required as part of the regulatory affairs process to have a pharmaceutical or Health Canada Certificate or product accepted in another country. The process of validating foreign issued documents can be referred to as attestation or apostille in many other countries. However, Canadian documents need to go through a different but equivalent process of authentication and legalization. This is the process that was used by the apostille countries prior to the Hague Apostille convention, which Canada has not signed. This can be confusing as you may have been told to get an apostille or attestation of your Canadian document. This is not possible but the two step process of authentication and legalization is equal to an apostille or attestation and will be recognized as such in foreign countries.

Common types of Canadian Pharmaceutical and Regulatory Affairs documents that require authentication and legalization are:

  • Certificate of Pharmaceutical Product (CPP Certificate)
  • Health Canada Medical Device Licence
  • Health Canada Medical Device Certificate
  • Good Manufacturing Practices Certificate of Compliance (GMP Certificate)
  • International Trade Certificate (ITC)
  • Certificate of Free Sale (CFS)

Global Affairs Canada Pharmaceutical & Regulatory Certificate Authentication Requirements

For your Canadian pharmaceutical documents to be valid for authentication at Global Affairs Canada they must contain a signature which is on file in their database. Many pharmaceutical documents come issued with signatures that are already recognized, such as those issued by Health Canada. However, there are also multiple documents which may require notarization by a Canadian lawyer or notary public to be valid for authentication at Global Affairs Canada. In addition, the embassy will have its own series of changing requirements that will need to be met for the second step of legalization to occur. When you use our services our experts review your documents and ensure they are ready to go through the process and will advise as to what additional materials you will need. Our clients may also choose to use our in-house notary services to make notarized copies of their Canadian pharmaceutical documents for international use. This is recommended if the documents you require for international use are difficult to have reissued or too valuable to risk being damaged or lost.

Like many corporate documents, pharmaceutical documents are frequently accompanied by deadlines which need to be met. Authentication and legalization is a very time-consuming process, with up to 40+ business days required for authentication at Global Affairs Canada and variable processing times at any given foreign embassy. The chances of mistakes are also particularly high, as changing requirements and fees demand an attentive and personal presence to track. In the event that an issue arises at Global Affairs Canada or the embassy in question, resolving it can be incredibly difficult from a distance. As we are located minutes away from Global Affairs Canada and the majority of foreign embassy consulates, we are able to keep track of these changing requirements and fees, resolve any issues which may arise at a moment’s notice, and ensure proper authentication and legalization. In fact, the relationships we have built with staff at Global Affairs Canada and the various embassy consulates allow us to extend these benefits and more to our clients.

It is for these reasons why thousands of Canadians choose our services every year to process their documents for international use. Pharmaceutical companies are no exception. Indeed, we have extensive experience with Canadian pharmaceutical documents as well as dozens of others. Most importantly, our clients are covered by our service guarantee. This means that we guarantee your pharmaceutical documents will be valid for use in the foreign country of your choosing. Please note that we do not guarantee your documents will be accepted by the requesting party. The exact documents you will require will need to be determined by your own correspondence with your affiliates abroad. It is for this reason that we recommend clarifying exactly which documents you will need processed for international use prior to using our services. This will save you both time and money. If you have an office in or near Edmonton, Regina, Winnipeg, Toronto, North York, Mississauga, Halifax, Vancouver, Victoria, Surrey, Calgary, or Montreal then you are likely close to one of service centers. Once you have confirmed use of our services, these allow you to drop off your documents and receive free shipping via FedEx to our head office in Ottawa for processing. You also receive free shipping by FedEx back to any one of our service centers across Canada for pick up, or shipped elsewhere in the world through one of our many trusted shipping partners. You will receive detailed updates throughout the process and our agents will be available at all times during our office hours to answer your questions and address your concerns.

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Apostille Authentication Pharmaceutical Documents Canada