Canada’s Authentication Legalization Experts for Pharmaceutical & Regulatory Affairs
The pharmaceutical industry is one of the most lucrative in the world and for obvious reasons. Physical and mental health are perhaps the most crucial factors in human life. Every year there are thousands of new developments in the medical and pharmaceutical field which further our understanding of the human body, improve the quality of life for millions around the world, and sometimes even cure serious diseases. Many of the resulting products are made from resources from multiple different countries around the world. Once produced, they are often distributed on a global scale as well. To do this, various documents need to be processed for international use which detail the product in question. This is very often required as part of the regulatory affairs process to have a pharmaceutical or Health Canada Certificate or product accepted in another country. The process of validating foreign issued documents can be referred to as attestation or apostille in many other countries. However, Canadian documents need to go through a different but equivalent process of authentication and legalization. This is the process that was used by the apostille countries prior to the Hague Apostille convention, which Canada has not signed. This can be confusing as you may have been told to get an apostille or attestation of your Canadian document. This is not possible but the two step process of authentication and legalization is equal to an apostille or attestation and will be recognized as such in foreign countries.
Common types of Canadian Pharmaceutical and Regulatory Affairs documents that require authentication and legalization are:
- Certificate of Pharmaceutical Product (CPP Certificate)
- Health Canada Medical Device Licence
- Health Canada Medical Device Certificate
- Good Manufacturing Practices Certificate of Compliance (GMP Certificate)
- International Trade Certificate (ITC)
- Certificate of Free Sale (CFS)
Global Affairs Canada Pharmaceutical & Regulatory Certificate Authentication Requirements
For your Canadian pharmaceutical documents to be valid for authentication at Global Affairs Canada they must contain a signature which is on file in their database. Many pharmaceutical documents come issued with signatures that are already recognized, such as those issued by Health Canada. However, there are also multiple documents which may require notarization by a Canadian lawyer or notary public to be valid for authentication at Global Affairs Canada. In addition, the embassy will have its own series of changing requirements that will need to be met for the second step of legalization to occur. When you use our services our experts review your documents and ensure they are ready to go through the process and will advise as to what additional materials you will need. Our clients may also choose to use our in-house notary services to make notarized copies of their Canadian pharmaceutical documents for international use. This is recommended if the documents you require for international use are difficult to have reissued or too valuable to risk being damaged or lost.
Like many corporate documents, pharmaceutical documents are frequently accompanied by deadlines which need to be met. Authentication and legalization is a very time-consuming process, with up to 20 business days required for authentication at Global Affairs Canada and variable processing times at any given foreign embassy. The chances of mistakes are also particularly high, as changing requirements and fees demand an attentive and personal presence to track. In the event that an issue arises at Global Affairs Canada or the embassy in question, resolving it can be incredibly difficult from a distance. As we are located minutes away from Global Affairs Canada and the majority of foreign embassy consulates, we are able to keep track of these changing requirements and fees, resolve any issues which may arise at a moment’s notice, and ensure proper authentication and legalization. In fact, the relationships we have built with staff at Global Affairs Canada and the various embassy consulates allow us to extend these benefits and more to our clients. The result is an unparalleled professional service at an affordable cost.
It is for these reasons why thousands of Canadians choose our services every year to process their documents for international use. Pharmaceutical companies are no exception. Indeed, we have extensive experience with Canadian pharmaceutical documents as well as dozens of others. Most importantly, our clients are covered by our service guarantee. This means that we guarantee your pharmaceutical documents will be valid for use in the foreign country of your choosing. Please note that we do not guarantee your documents will be accepted by the requesting party. The exact documents you will require will need to be determined by your own correspondence with your affiliates abroad. It is for this reason that we recommend clarifying exactly which documents you will need processed for international use prior to using our services. This will save you both time and money. If you have an office in or near Edmonton, Regina, Winnipeg, Toronto, North York, Mississauga, Halifax, Vancouver, Victoria, Surrey, Calgary, or Montreal then you are likely close to one of service centers. Once you have confirmed use of our services, these allow you to drop off your documents and receive free shipping via FedEx to our head office in Ottawa for processing. You also receive free shipping by FedEx back to any one of our service centers across Canada for pick up, or shipped elsewhere in the world through one of our many trusted shipping partners. You will receive detailed updates throughout the process and our agents will be available at all times during our office hours to answer your questions and address your concerns. Our A+ rating with the BBB, proud membership with the Canadian Chamber of Commerce, and dozens of 5-star ratings on Facebook and Google reaffirm our company as a recognized specialist in regulatory affairs documents for use outside Canada. Click below to get started with the experts in Canadian pharmaceutical documents for international use!
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Personal or Corporate Document
Are you using the Canadian document internationally for Personal or Corporate use?
Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.
1, 3, 10 Business Day Authentication Service
Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.
Embassy Legalization Fee
The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.
Argentina fee to be confirmed
Italy fee to be confirmed
Consultation with an expert one of the benefits before choosing ALSC
Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.
Embassy Legalization Service
Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.
ALSC Easy Shipping Solutions
Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Free Priority FedEx overnight shipping available at any of our ALSC service centers in Victoria, Vancouver, Surrey, Edmonton, Calgary, Regina, Winnipeg, Toronto, North York, Mississauga, Montreal or Halifax. If you are not close to one of our ALSC service centers, or our Ottawa national office, not to worry we do have solutions for you. To make this easier for you we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
Yes, I want to save $70-80 in FedEx shipping fees and drop off & pick up at an ALSC Service Center
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
I Will Provide Shipping
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The estimated price not including taxes is
Estimated Cost & Embassy Fees Not Including Taxes