We still hear from our clients that they were not aware of the Global Affairs Canada authentication requirement for the translation of foreign language documents or more importantly that ALSC offers this service by employing a certified pool of Canadian translators. A few years ago Global Affairs Canada implemented a rule that any document needing authentication that is not in one of Canada’s official languages, being English or French, will need to be translated by a certified Canadian translator. After which it will then need to be further sworn by a Canadian notary, another key service ALSC offers its clients. As a result of Global Affairs Canada rule changes the translation of foreign language documents has become an important step in the authentication and legalization process, which is at the core of the specialized services that ALSC offers.
Global Affairs Canada Authentication Requirements for Foreign Language Documents
To talk more about the process of Canadian authentication of foreign language documents once the notarized translation is completed it then needs to be presented, with the original Canadian notarized foreign language document, to Global Affairs Canada here in Ottawa. After reviewing the original document, with its translation and confirming that they meet requirements, the original notarized foreign language document will then be authenticated by a Global Affairs Canada Authentication Officer. After which the translation will then be returned, which you should keep for your records, as well as the authenticated foreign language document. The foreign language document will be affixed with the Global Affairs Canada authentication stamp and the signature of the authentication officer who authenticated the document. Most of the foreign language documents that we translate for the authentication process are Powers of Attorney or Agreements, some of them maybe written in dual languages (Canadian official and foreign) which as per the Global Affairs Canada rules must be also be signed and certified by a Canadian translator. The other option is to have it notarized by a Canadian bilingual notary who speaks both languages and states this fact on the document further swearing to its accuracy.
Once the authentication of the original foreign language document is completed it is then ready for the second step in the process which is called legalization, or Apostille in some countries, which takes place at the embassy consulate for the country in which you intend to use your document. This can be another confusing step since the embassy consulate usually has rules depending on the type of document as well as fees which change often or can be challenging to understand. Not to worry though, with over 25 years of experience with the authentication and legalization process in Canada, ALSC is here to help you validate your foreign language document for international use.
Need translation services for authentication at Global Affairs Canada? ALSC can help you!
To get started with the translation of your foreign language document for the authentication and legalization process in Canada is easy. All we require is a scan of the original Canadian notarized foreign language document for review as fees are determined by a per word basis. In the rare case where we are unable to assist because of the availability of a translator in the language required for your document we will quickly let you know. In most cases we will be able to help, responding back with our quote for translation services with the required notary fee and the authentication and legalization service fees to complete the process. We look forward to helping you using our years of experience providing translation services for foreign language documents for the Canadian authentication and legalization process, get started by clicking the request a quote button below.
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The ALSC service calculator helps you compare costs for the Authentication and Legalization of your document.
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Personal or Corporate Document
Are you using the Canadian document internationally for Personal or Corporate use?
Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.
1, 3, 10 Business Day Authentication Service
Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.
Embassy Legalization Fee
The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.
Argentina fee to be confirmed
Italy fee to be confirmed
Consultation with an expert one of the benefits before choosing ALSC
Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.
Embassy Legalization Service
Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.
ALSC Easy Shipping Solutions
Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Free Priority FedEx overnight shipping available at any of our ALSC service centers in Victoria, Vancouver, Surrey, Edmonton, Calgary, Regina, Winnipeg, Toronto, North York, Mississauga, Montreal or Halifax. If you are not close to one of our ALSC service centers, or our Ottawa national office, not to worry we do have solutions for you. To make this easier for you we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
Yes, I want to save $70-80 in FedEx shipping fees and drop off & pick up at an ALSC Service Center
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
I Will Provide Shipping
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The estimated price not including taxes is
Estimated Cost & Embassy Fees Not Including Taxes