2019 is no different as every year thousands of Canadians decide to go abroad for work. As the second largest economy in the world, China is often the destination of choice for many Canadian individuals as well as corporations. Whether you want to teach English in China or partner with a manufacturing company in China, you are going to be asked to provide some types of Canadian documents for the certification process called authentication and legalization.
Official Canadian Documents Required For Working in China
In addition to getting a worker’s Visa, you will need to provide documents such as your Canadian university degree, diploma, and police clearance certificate from Canada to the appropriate Chinese authorities as part of the employment application or renewal process. Similarly, any Canadian corporation doing business in China will require authentication and legalization of documents such as a certificate of incorporation, director’s resolution, or articles of incorporation to name a few. These various documents for the China authentication and legalization process are all quite easy to get if you do not already have them available. Degrees, diplomas, and any other educational documents for use in China can simply be ordered from the appropriate educational institution in Canada. Police checks can be attained at your nearest Canadian police station and will need to be notarized by a Canadian Notary to be valid for processing. However, it is recommended to attain an RCMP certified police check issued by the RCMP Headquarters in Ottawa and based on a search of your fingerprints since it is often more thorough than local police check and is usually the type preferred for international use. Corporate documents can be drafted by a lawyer and will also need to be notarized. Some corporate documents can be obtained from federal bodies such as Health Canada or Industry Canada which is now called Innovation, Science, and Economic Development Canada. Once you have the Canadian documents you will need to use for work in China or for doing business in China, as mentioned you will have to go through the authentication and legalization process to make them valid for use in China.
Document Authentication, Legalization in Canada also called Consular Authentication China
So what is the authentication and legalization process and why do I need it to work in China you may ask? This process is to make documents valid for use overseas and sometimes referred to as an apostille in some countries although in Canada and China it is referred to as Global Affairs Canada authentication and then legalization, also called Consular Authentication, at the Chinese Visa Application Service Center here in Ottawa. This is because Canada and China have not signed the Hague apostille convention so they both still uses the original 2-step authentication and legalization process which was used by apostille countries prior to the convention. In short, authentication and legalization are equal to an apostille and it is recognized as such by authorities around the world. The process of China authentication and legalization can take a considerable amount of time and can be very complicated and frustrating for a nonprofessional. There are numerous requirements at both steps and the total processing time can easily exceed 3 weeks even without mistakes or if you have the wrong documents. With Global Affairs Canada taking up to 20 business days to authenticate a Canadian document, if there are no issues with it, most people have exceeded their time line to have their Canadian documents validated for their new employer or business opportunity in China. This is in addition to the Chinese Visa Application Service Center processing time for consular authentication and shipping back to you, or onto China, which we can do to save you time. To add to this the embassy of China has recently made significant changes to their consular authentication process. This tends to happen frequently with most embassies but in this case the change has made processing Canadian documents for use in China very difficult for many people.
China Consular Authentication Rule Changes at Chinese Visa Application Service Center Ottawa
At Authentication Legalization Services Canada (ALSC) we are always up to date with changing consular requirements, fees, and processing times for China. As Canada’s leading experts for China Consular authentication we know exactly what you will need to have your documents certified and validated for use in China and we are here to help. At ALSC, our professionals are here to take care of this complicated process for you and ensure your documents will be valid for use in China. With our expert help and fast service, you can have your documents authenticated at Global Affairs Canada as quickly as the same day they arrive in our office. This means your documents will be ready for China consular authentication the next day saving you weeks of processing time. When you choose our services, you have Canada’s international document experts on your side providing you peace of mind, with regular updates throughout the process, and an experienced agent one phone call away to answer your questions. Our proud membership with the Canadian Chamber of Commerce, our A+ rating with the Better Business Bureau, and multiple 5-star Facebook and Google reviews validate our position as the leaders in our industry. If you have Canadian documents that need to be used in China for employment or for business purposes, click below to get the China Consular Authentication experts on your side.
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Personal or Corporate Document
Are you using the Canadian document internationally for Personal or Corporate use?
Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.
1, 3, 10 Business Day Authentication Service
Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.
Embassy Legalization Fee
The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.
Argentina fee to be confirmed
Italy fee to be confirmed
Consultation with an expert one of the benefits before choosing ALSC
Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.
Embassy Legalization Service
Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.
ALSC Easy Shipping Solutions
Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Free Priority FedEx overnight shipping available at any of our ALSC service centers in Victoria, Vancouver, Surrey, Edmonton, Calgary, Regina, Winnipeg, Toronto, North York, Mississauga, Montreal or Halifax. If you are not close to one of our ALSC service centers, or our Ottawa national office, not to worry we do have solutions for you. To make this easier for you we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
Yes, I want to save $70-80 in FedEx shipping fees and drop off & pick up at an ALSC Service Center
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
I Will Provide Shipping
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The estimated price not including taxes is
Estimated Cost & Embassy Fees Not Including Taxes