Apostille Canada Information

Relocating to a new country for a job or school? Looking to do business in a foreign market? Your prospective employer, educational institution or other authorities may have specifically asked you to get an Apostille Canada. This happens when using important Canadian documents internationally like a Birth Certificate, Marriage Certificate, Degree, Police Check, Power of Attorney, Incorporation Certificate or Certificate of Origins to name a few. At Authentication Legalization Services Canada (ALSC), we encounter many people just like you searching for how to to get an Apostille Canada for their document. If your looking for a Canadian Apostille you come to the right place. However, it is essential to note that the Apostille process is only used by certain countries.

What does Apostille mean?

Since 1961, a total of 112 nations have signed the Apostille Hague Convention, which established a shortened process for validating some documents for use in another country. The purpose of the Hague Convention is to abolish the requirement of legalization for foreign public documents. Canada has not signed the agreement, and therefore does not issue Apostille Canada certificates. Now that you find out you cannot get a Canadian document Apostilled let’s talk about how we can help you get the equivalent of an Apostille that will be accepted in any country.

How do I Apostille a document in Canada?

The Apostille Canada Certification process is referred to as Authentication and Legalization. If you have been asked to get an Apostille Stamp for your Canadian document, do not worry. Canada’s Authentication and Legalization process is the exact equivalent of the Apostille process, and is recognized by all countries who have signed the Hague Apostille Convention.

The 2-step Apostille equivalent process involves first authenticating your document at Global Affairs Canada Authentication Services Section here in Ottawa. So what does that mean? Good question, Global Affairs Canada examines documents to make sure that the seal and signature of the official on your document is authentic. They also confirm the position of the official who has the authority to execute, issue, or certify your document so that it can be recognized in another foreign jurisdiction.  To qualify Global Affairs Canada Authentication Requirements must be observed or it may result in delays or the document not being authenticated. Don’t worry about this, if you are using our service, we guarantee document authentication. One of our experts will review your document to make sure that it meets Global Affairs Canada authentication requirements. We understand like any government process it never seems fast enough, but we have a solution for this. To see how to save up to 20 business days from Global Affairs Canada Authentication Services Section current processing time, check out your options using our document authentication services.

Apostille Canada

Apostille & Authentication Legalization Validates Documents Internationally

To complete the Apostille Canada equivalent process document legalization takes place at the country’s Embassy in Canada. Like Global Affairs Canada each country has specific requirements that must be followed. We keep up on the requirements, as they change often, to save any delays see more about our Document Legalization Services. Once we help satisfy all the requirements for Document Authentication at Global Affairs Canada and Legalization at the Embassy it will allow you to officially use your document in that foreign country.

ALSC is here to ensure your document is properly authenticated and legalized in a manner equivalent to an Apostille. Our experts will help expedite the verification process, and can even send your document to the destination country in which it will be used. If you have any questions at all about the Authentication and Legalization process in Canada, or how it compares to an Apostille Seal Certificate, speak with one of our friendly experts.

Top 5 Questions About Apostille in Canada

Without a doubt, this is the most frequent question that we get at ALSC and the simple answer is you cannot get an Apostille for a Canadian document. The question comes up often as many of our clients have been told to get an Apostille for their Canadian document only to find out from us that it’s not possible. The reason it is not possible to get an Apostille stamp in Canada is that Canada has not signed the Hague Apostille Certificate Convention. Therefore, the Canadian government does not issue an Apostille to validate documents for international use. If you have been asked to get an Apostille certificate for your Canadian document, it means that it is going to be used in a country that has signed the Hague Apostille agreement. Before the agreement all countries used the older 2 step Authentication and Legalization processes which has stamps that validate documents for international use, Canada still follows this process as do many other countries.

The important thing to remember is that if you follow the process of the country in which the document has been issued there will be no problems with your document being accepted in another country. In other words, here in Canada for a document to be used internationally it first must be authenticated by Global Affairs Canada Authentication Services Section located in Ottawa close to our ALSC National Office. Once authentication has taken place the document then needs to be legalized by the embassy in Canada of the country in which the document is going to be used. Once the authentication and legalization processes are complete the document will be accepted for international use or as the equivalent to an Apostille in a country that uses the Apostille process. If you need to have your Canadian document accepted in an Apostille country talk to the experts at ALSC, we are here to help make the process easy for you!

Category: Apostille FAQ's

At ALSC, it is our mission to assist our clients with any international document needs that they may have if we can help. In some cases, we may be able to help with your non-Canadian document if we are processing a Canadian document for you using our Authentication and Legalization Services. This is determined on a case by case basis and it is best to speak with one of our experts to find out if we can help you in your case.

Before reaching out to us, we will need to know the type of document that you will be using and what country you will be using the document. In addition, your personal ALSC expert will need to know what Canadian document that you have and what country in which the document will be used. Also, when completed we will need to know where you want the document sent and if you want a digital scan for your records. This will provide your ALSC expert with all that they need to determine if we can assist you because as mentioned it is on a case by case basis that we can help in these situations.

Category: Apostille FAQ's

Yes, we have been helping individuals and corporations for over 25 years with having their Canadian document accepted in a country that uses the Apostille process. Our experts will review your document upon which they will discuss the best way to proceed, saving you time and money from the start. Our ALSC service guarantee also gives you the assurance that your Canadian document will be accepted in an Apostille country.

It’s important to remember just because you are using your Canadian document in an Apostille country does not mean that it needs to have an Apostille Stamp on it to be valid. In fact, if you were to obtain an Apostille Stamp on your Canadian document it would make it invalid for international use. Trust your important international matters to the experts at ALSC, we will ensure that your document meets the destination country’s regulations for Canadian documents. We take the guessing out of the Apostille, Authentication, and Legalization process let us help you with over 25 years of experience.

Category: Apostille FAQ's

Yes, Authentication and Legalization Stamps together are equivalent to an Apostille Stamp as they both validate documents for international use. Countries that have not signed the Hague Apostille agreement use Authentication and Legalization Stamps while those countries who have signed the agreement issue an Apostille Stamp.

In Canada, the authentication stamp is done by Global Affairs Canada Authentication Services Section located in Ottawa close to ALSC head office. After verifying the official signature on your document, the authenticating officer will sign their name and apply the official Canadian Government authentication stamp. Now the document is ready for the legalization stamp at the embassy to become legally valid in the destination country, which is the equivalent of an Apostille stamp. The embassy or it’s consulate will verify Global Affairs Canada’s signature and stamp to verify all is correct. If the authentication stamp is correct, the Embassy or Consulate will apply their government stamp and possibly a registration number depending on the country and their process. Now that the document has been authenticated and legalized it is the equivalent to an Apostille stamp is a country that has signed the Hague Apostille agreement.

Category: Apostille FAQ's

These countries include Albania, Argentina, Austria, Brazil, Bulgaria, Chile, Colombia, Costa Rica, Cyprus, Czech Republic, Dominican Republic, Ecuador, El Salvador, Germany, Greece, Honduras, Hong Kong, India, Ireland, Israel, Italy, Kazakhstan, Mauritius, Mexico, Netherlands, Nicaragua, Panama, Peru, Poland, Romania, Russia, Serbia, Spain, Switzerland, Turkey, Ukraine, United Kingdom, United States, and Venezuela. It’s important to remember that if you have been asked to get an Apostille for your Canadian document by someone in one of these countries the two steps of authentication and legalization must be completed in order for it to be accepted as the equivalent to an Apostille.

Since Canada has not signed the Hague Apostille Convention it uses the original process to validate documents for international use called authentication and legalization. Although the Government of Canada has not signed the convention it is currently studying the idea. Responding to a recent Hague Conference questionnaire that it has no projected timeline for an outcome on the study of implementing this new process in Canada. In 2015 Authentication Legalization Services Canada was contacted by Global Affairs Canada about our opinion on the idea of joining the convention. Having experience of working with both the Apostille process and the current authentication legalization method in Canada, we were happy to provide what we saw as the pros and cons of both.

Category: Apostille FAQ's

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Personal or Corporate

Are you using the Canadian document internationally for Personal or Corporate use?

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Additional Services

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Yes, for $50 per document I want a Notarized copy for processing.

My document contains a language other than English or French. Send me a fee quote for translation services.

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Yes, for $15 per document I want a digital scan of the Authentication & Legalization stamps sent to me by email

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Authentication Service

Validating a Canadian document for international use is a 2 step process. For the first step choose the ALSC Authentication Service that best suits your timeline and budget. As Global Affairs Canada’s temporary rules make it impossible for any service provider to offer same day Authentication, for now we will only be offering our 3 and 10 business day services Monday through Thursday. To help, we have introduced our ALSC Smart Choice Service to make our Authentication service the most convenient in Canada but more importantly saving you money. When choosing your service make sure you Click the amount of documents you need Authenticated.

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Economy 10 Business Day - $100 for up to 10 documents

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Standard 3 Business Day - $125 for 1st document + $25 per additional document

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ALSC Smart Choice 3 Business Day - $175 for 1st document + $25 per additional. We do it all with FedEx pickup & delivery included within Canada. An $80-$150 Value! Convenient & Saves you money!

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Embassy Fee

The Embassy charges a fee per document which varies per country and sometimes by document type. When required in secured funds a standard $10 money order charge will be added. With some countries we will need to confirm the fee. If you do not see your country listed choose the world icon. Make sure to Click the number of documents you selected for Legalization.

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Albania

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Austria

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Algeria Corporate

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Algeria Personal

Argentina fee to be confirmed

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Australia

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Bahamas US$

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Belgium

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Bosnia & Herzegovina

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Brazil

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Bulgaria 1 Business Day

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Bulgaria 3 Business day

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Chile US$

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China Personal 4 Business day

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China Personal 3 Business day

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China Personal 2 Business day

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Colombia US$

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Costa Rica US$

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Croatia

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Czech Republic

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Dominican Republic Corporate US$

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Dominican Republic Personal US$

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Ecuador Corporate US$

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Ecuador Personal US$

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Germany Birth, Marriage, Death

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Germany Other documents

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Greece

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Honduras US$

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Iraq US$

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Israel

Italy fee to be confirmed

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Kazakhstan US$

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Kuwait Corporate

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Kuwait Personal

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Mexico

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Netherlands

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Panama US$30 + $2 per additional page

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Peru Corporate

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Peru Personal

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Philippines

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Poland

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Portugal

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Qatar Personal

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Romania

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Russia

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Spain

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Turkey

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Ukraine Corporate 1 Business day

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Ukraine Corporate 3 Business day

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Ukraine Personal 1 Business day

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Ukraine Personal 3 Business day

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UAE Personal AED$150

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UAE Corporate AED$2000

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United States US$

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My Country Is Not Listed

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Embassy Legalization Service

Legalization at the embassy consulate is the second step. Processing times vary and are in addition to the authentication time. Make sure you Click the number of documents for Legalization that matches the number of documents you selected for Authentication.

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Ottawa Embassy $125 1st document + $25 per additional

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Outside Ottawa Embassy $175 1st document + $25 per additional. Outside Ottawa embassies include Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain, UAE

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ALSC Easy Shipping Solutions

Once your document is completed it needs to get back to you or wherever it needs to go. Simply choose the shipping solution that works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.

I chose the ALSC Smart Choice 3 Business Day Authentication FedEx pick up & delivery within Canada included

I want to save $80 in FedEx shipping fees with free drop off & pick up at an ALSC Service Center

Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days

Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days

FedEx Canada $50 Next business day

FedEx USA $70 Next business day

FedEx Mexico- Europe $100

FedEx China $120

FedEx Middle East - South America $140

FedEx Russia $195

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Thank you for using the Authentication Legalization Services Canada Inc. (ALSC) quote estimator we look forward to providing you a free no obligation quote for services. This estimate is an approximation and is not guaranteed or promised by ALSC. The estimate is based on information provided by the client and the requirements of Global Affairs Canada and the various foreign countries that may change without notice. Actual cost may or will change once all the project elements are finalized with the client. Prior to any changes of cost, the client will be notified.

The right to individual privacy is a matter our firm takes very seriously. Please be assured that the private information provided by our clients or collected by our staff is held in the strictest confidence. ALSC also complies with Canada’s Personal Information Protection and Electronic Documents Act (“PIPEDA”).


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