As Canada is still not a member of the Apostille agreement people using Canadian documents internationally in 2020 should know the differences so our experts thought this article would help. You have probably heard the terms Apostille, Authentication and Legalization before. But what is the difference between these three? Well, let’s start with Apostille.
What does Apostille mean?
The Apostille Treaty or The Hague Apostille Convention is an international treaty on Private International Law. It specifies the process through which a document issued in one of the signatory countries can be certified for legal purposes in all the other signatory countries. Such a certification is called an Apostille. It is an international certification comparable to a notarization in domestic law, and normally supplements a local notarization of the document. What does that mean for you? It means that a document with an Apostille stamp will be legal for use in every other country that has signed the Apostille Treaty.
How can I get an Apostille In Canada?
Now there are a lot of countries that have not signed the Apostille Treaty, Canada is one of them. Countries that have not signed the Apostille Treaty still use the original process of making a document valid for legal purposes in other countries that is called authentication and legalization. This is where Authentication Legalization Services Canada steps in to help. Let me help explain the terms Authentication and Legalization for you.
Global Affairs Canada Document Authentication Services in Ottawa
Authentication stands for the verification of the genuineness of a document or signature, to make it effective or valid. In Canada this can only be done at Global Affairs Canada Authentication Services Section located here in Ottawa and takes 25 business days. Once satisfied Global Affairs Canada will put their stamp and signature on the document and in doing so will confirm the authority of a public official like a notary public.
Consulate Document Legalization in Canada
The second step is legalization, which stands for the process of making an authenticated document valid for use in another country. This can only be done at the consulate of the country in which the document will be used and can only be done with authenticated document. Every embassy has its own specific requirements when it comes to legalizing a document. After accepting the document and its requirements, the consulate will verify the authentication stamp of Global Affairs Canada and stamp, seal and/or sign the document. After which the document is valid for legal purposes in the country that legalized the document. As it is not always understood I will add that the steps of authentication and legalization from Global Affairs Canada and the consulate do not validate the content of the document, only the authority of the public official that previously signed the document.
Is Apostille the same as Authentication and Legalization in Canada?
To summarize the above, an Apostille certification will make your document valid for legal purposes in all other signatory countries. Authentication and Legalization will make your document valid for legal purposes only in the country of which the consulate has legalized the document. The important thing to remember is that when you have your document authenticated and legalized it is the equivalent of an Apostille certification.
We understand that authenticating and legalizing your document can be confusing as well as time consuming. If you need to Apostille, Authenticate and Legalize your personal or corporate document we can help
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Personal or Corporate
Are you using the Canadian document internationally for Personal or Corporate use?
Validating a Canadian document for international use is a 2 step process. For the first step choose the ALSC Authentication Service that best suits your timeline and budget. As Global Affairs Canada’s temporary rules make it impossible for any service provider to offer same day Authentication, for now we will only be offering our 3 and 10 business day services Monday through Thursday. To help, we have introduced our ALSC Smart Choice Service to make our Authentication service the most convenient in Canada but more importantly saving you money. When choosing your service make sure you Click the amount of documents you need Authenticated.
The Embassy charges a fee per document which varies per country and sometimes by document type. When required in secured funds a standard $10 money order charge will be added. With some countries we will need to confirm the fee. If you do not see your country listed choose the world icon. Make sure to Click the number of documents you selected for Legalization.
Argentina fee to be confirmed
Italy fee to be confirmed
Embassy Legalization Service
Legalization at the embassy consulate is the second step. Processing times vary and are in addition to the authentication time. Make sure you Click the number of documents for Legalization that matches the number of documents you selected for Authentication.
ALSC Easy Shipping Solutions
Once your document is completed it needs to get back to you or wherever it needs to go. Simply choose the shipping solution that works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
I chose the ALSC Smart Choice 3 Business Day Authentication FedEx pick up & delivery within Canada included
I want to save $80 in FedEx shipping fees with free drop off & pick up at an ALSC Service Center
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
I Will Provide Shipping
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The estimated fees not including taxes is
Estimated Fees Not Including Taxes
Thank you for using the Authentication Legalization Services Canada Inc. (ALSC) quote estimator we look forward to providing you a free no obligation quote for services. This estimate is an approximation and is not guaranteed or promised by ALSC. The estimate is based on information provided by the client and the requirements of Global Affairs Canada and the various foreign countries that may change without notice. Actual cost may or will change once all the project elements are finalized with the client. Prior to any changes of cost, the client will be notified.
The right to individual privacy is a matter our firm takes very seriously. Please be assured that the private information provided by our clients or collected by our staff is held in the strictest confidence. ALSC also complies with Canada’s Personal Information Protection and Electronic Documents Act (“PIPEDA”).