As Canada is still not a member of the Apostille agreement people using Canadian documents internationally in 2020 should know the differences so our experts thought this article would help. You have probably heard the terms Apostille, Authentication and Legalization before. But what is the difference between these three? Well, let’s start with Apostille.
What does Apostille mean?
The Apostille Treaty or The Hague Apostille Convention is an international treaty on Private International Law. It specifies the process through which a document issued in one of the signatory countries can be certified for legal purposes in all the other signatory countries. Such a certification is called an Apostille. It is an international certification comparable to a notarization in domestic law, and normally supplements a local notarization of the document. What does that mean for you? It means that a document with an Apostille stamp will be legal for use in every other country that has signed the Apostille Treaty.
How can I get an Apostille In Canada?
Now there are a lot of countries that have not signed the Apostille Treaty, Canada is one of them. Countries that have not signed the Apostille Treaty still use the original process of making a document valid for legal purposes in other countries that is called authentication and legalization. This is where Authentication Legalization Services Canada steps in to help. Let me help explain the terms Authentication and Legalization for you.
Global Affairs Canada Document Authentication Services in Ottawa
Authentication stands for the verification of the genuineness of a document or signature, to make it effective or valid. In Canada this can only be done at Global Affairs Canada Authentication Services Section located here in Ottawa and takes 25 business days. Once satisfied Global Affairs Canada will put their stamp and signature on the document and in doing so will confirm the authority of a public official like a notary public.
Consulate Document Legalization in Canada
The second step is legalization, which stands for the process of making an authenticated document valid for use in another country. This can only be done at the consulate of the country in which the document will be used and can only be done with authenticated document. Every embassy has its own specific requirements when it comes to legalizing a document. After accepting the document and its requirements, the consulate will verify the authentication stamp of Global Affairs Canada and stamp, seal and/or sign the document. After which the document is valid for legal purposes in the country that legalized the document. As it is not always understood I will add that the steps of authentication and legalization from Global Affairs Canada and the consulate do not validate the content of the document, only the authority of the public official that previously signed the document.
Is Apostille the same as Authentication and Legalization in Canada?
To summarize the above, an Apostille certification will make your document valid for legal purposes in all other signatory countries. Authentication and Legalization will make your document valid for legal purposes only in the country of which the consulate has legalized the document. The important thing to remember is that when you have your document authenticated and legalized it is the equivalent of an Apostille certification.
We understand that authenticating and legalizing your document can be confusing as well as time consuming. If you need to Apostille, Authenticate and Legalize your personal or corporate document we can help
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Personal or Corporate Document
Are you using the Canadian document internationally for Personal or Corporate use?
Some of our clients require a Notary before Authentication or would like to keep their original document so they request us to make a notarized copy. If this is you simply choose our Notary services. Translation services are required if your document contains a language other than English or French or if you need it translated to the foreign language. If this is you simply send us a scan of the document. We will send you a quote which is determined on a per word basis. If you want a scan of the official stamps on your Authenticated & Legalized document sent to you by email let us know. Make sure if requesting Notary or Digital Copies you choose the number you require.
Validating a Canadian document for international use is a 2 step process. First choose the ALSC Global Affairs Canada Authentication Service that best suits your timeline and budget. When choosing your service make sure you tell us how many documents you need Authenticated.
Embassy Legalization Fee
The Embassy charges a fee to legalize your document which varies per country and sometimes by the type of document. To make payment easier and to save our clients time, if required in secured funds a standard $10 money order fee will be added to the legalization fee. With some countries we will need to confirm the fee upon confirmation of your order. For others simply select the amount of fees for the number of documents you need legalized. If you do not see your country listed choose the world icon. Please note that some fees are estimated as they change often.
Argentina fee to be confirmed
Italy fee to be confirmed
Consultation with an expert one of the benefits before choosing ALSC
Give us 1 hour to receive your request and one of our friendly agents will be waiting for your call at your scheduled appointment, from anywhere in North America call 1-800-336-1132 or 011-613-226-1001 from outside North America.
Embassy Legalization Service
Document legalization at the embassy consulate is the second step. Most will be able to legalize their document at an embassy in Ottawa. Others, due to government rules, will need to legalize their document at an embassy located outside of Ottawa. Country's that require outside Ottawa embassy legalization include: Argentina, Bahrain, Brazil, El Salvador, Germany, Italy, Oman, Spain. For the UAE it will depend where your document was issued. The UAE Toronto consulate will only process documents from Toronto and Southern Ontario, while the UAE Embassy Ottawa will legalize documents issued from the rest of Ontario and all other provinces. Select the legalization service that applies to the country where you will be using your document. The estimated legalization processing time is in addition to the authentication time and will be provided upon the confirmation of your order as it varies per country and changes often. Make sure the number of documents you select for Legalization matches the amount of documents you need Authenticated.
ALSC Easy Shipping Solutions
Once your document is authenticated and legalized it needs to get back to you or wherever it needs to go. To make this easy for you, but more importantly save you money, take advantage of our Stay Safe Save Money Special with FedEx pick up & delivery from your home or business in Canada. If you require other solutions to make shipping easier we have teamed up with our shipping partners Canada Post & FedEx for your national and international delivery needs, simply choose the shipping solution the works best for you. Please note the quoted shipping fees are for delivery to most major centers for a standard envelope weighing no more than .5kg/1 lb.
I chose the ALSC Stay Safe Save Money 3 Business Day Authentication Service Special
Canada Post Xpress Regional Ontario or Quebec $20 Projected delivery 1-2 business days
Canada Post Xpress National Delivery in Canada $25 Projected delivery 2-3 business days
FedEx Canada $50 Next business day
FedEx USA $70 Next business day
FedEx Mexico- Europe $100
FedEx China $120
FedEx Middle East - South America $140
FedEx Russia $195
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The estimated price not including taxes is
Estimated Cost & Embassy Fees Not Including Taxes