Apostille or Authentication – Why and What’s the difference?

Apostille Canada or Authentication of Documents Canada – What’s the difference and why am I being asked to do it are questions that we hear often from our clients here at ALSC. To help explain Canadian documents being used outside the country, for personal or business affairs, must go through the two step process of authentication of documents and legalization to make them valid for use internationally. The process of authentication and legalization must also be followed in order for a Canadian document to be accepted as the equivalent to an Apostille Seal. We talk more about Apostille Certification below as many of our clients have been asked to get an Apostille for their Canadian document only to discover that it’s not possible. The Authentication and Legalization or Apostille process applies to a Canadian Birth Certificate, Marriage Certificate, Degree, Police Check, Power of Attorney, Certificate of Incorporation or Certificate of Origin to name a few official documents that maybe used in a foreign country. As Canada’s first service provider Authentication Legalization Services Canada has been helping people and corporations for 25 years apostille, authenticate and legalize all types of documents for use internationally, feel free to speak to one of our friendly specialists about yours.

Apostille Canada – The Authentication Legalization Equivalency

Outside of Canada another commonly used method to have a document validated for use internationally is to get an Apostille stamp. This is the process used when both countries have signed the Apostille Convention Agreement. If you want to find out more see our Apostille Canada Information page. It outlines the Apostille process and helps explains that it is a new method adopted by a group of countries to validate documents for use internationally, although Canada is still not a member. Since Canada has not signed the Apostille Convention Agreement it does not issue Apostille Certificates. Instead the Canadian government uses the older internationally recognized equivalent that starts with the first step of Authentication of Documents at the Department of Global Affairs Canada located near our ALSC Ottawa national headquarters. The second step of document legalization takes place at the embassy of the country in which the document will be used which once again most are located here in Ottawa close to our headquarters which gives our clients the benefit of quicker processing. The two steps of authentication and legalization to validate a Canadian document internationally still applies when the country where the document will be used has signed the Apostille agreement.

 Apostille Countries Require Authentication of Documents Canada

Here are some of the countries who use the Apostille process and may specifically ask you to get an Apostille for your Canadian document. These Apostille countries include Albania, Argentina, Austria, Brazil, Bulgaria, Chile, Colombia, Costa Rica, Cyprus, Czech Republic, Dominican Republic, Ecuador, El Salvador, Germany, Greece, Honduras, Hong Kong, India, Ireland, Israel, Italy, Kazakhstan, Mauritius, Mexico, Netherlands, Nicaragua, Panama, Peru, Poland, Romania, Russia, Serbia, Spain, Switzerland, Turkey, Ukraine, United Kingdom, United States and Venezuela. It’s important to remember that if you have been asked to get an Apostille for your Canadian document the two steps of authentication and legalization must be completed in order for it to be accepted as the equivalent of an Apostille in one of the countries I just mentioned. Now that we have covered what an Apostille is and who uses them, let’s talk about the authentication of documents in Canada the first step in having your Canadian document accepted internationally.

Who Authenticates Canadian Documents?

Global Affairs Canada Authentication Services Section in Ottawa is responsible for the authentication of documents for use in a foreign country. Once they verify the official signature on your document is valid by checking in their registry, they affix their stamp, seal and signature. Before doing this there are certain requirements that apply to the document, but not to worry our consultation guarantees document authentication. If you want to confirm your document is ready to be authenticated use our Quick & Easy Verification on our homepage then follow the ALSC 5 Easy Steps. Currently Global Affairs Canada takes 20 business days using their mail in service to authenticate a document but using Authentication Legalization Services Canada can shorten this to as quick as 1 business day, another benefit of choosing our authentication of documents service.

How ALSC Can Help You

Authentication of Document Service Fees & Speeds 

We pride ourselves on offering the best service at an affordable rate. Our fees have always been great value and with no fee increases for our clients in 8 years we carry on that proud tradition.

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$100up to 10 documents
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ALSC's efficiency is absolutely impressive. World class professional attitudes of staff. Exemplary communication skills. Very friendly client service. I wish we all take them as an example of not only how to conduct business, but how to deal with each other in general. Thank you very much ALSC staff.
Azedean Mhanni
Azedean Mhanni
2017-12-13T15:03:08+0000
I am very happy with the fast service ALSC did offer us. Danny de Haan is doing his job absolutely amazing! He did think of the best way to get our documents legalised as quick as possible. There has been good communication in every step of the process. I would highly recommend ALSC for authentication and Legalisation!
Remko Appel
Remko Appel
2017-12-09T06:47:57+0000
I am extremely impressed by ALSC's efficiency, concise communication, and friendly client service. At no point during the authentication and legalization process was I worried as ALSC was able to update me on every step, allowing me to put my mind at ease. I highly recommend using them should you require these services. I definitely will engage with them again in the future and would confidently recommend them to my family and friends!
Jenny Phung
Jenny Phung
2017-11-01T20:19:00+0000
Guys, you are super! Thank you for your work, professionalism and patience!
Ирина Марченко
Ирина Марченко
2017-11-01T17:59:25+0000
Can’t say enough good things about ALS, the team and their services. Professionalism, timing and thoroughness were top notch and being so far away, their step by step updates made all the difference. Thank you for everything!
Mari Mari
Mari Mari
2017-10-30T04:20:51+0000
I have used ALSC numerous times over the years and I have always been impressed by their knowledge, expertise, efficiency and quick turn around of documents.
Jay Amoui
Jay Amoui
2017-10-24T19:54:23+0000
I had been asked for an Apostille of Canadian and UK Documents. ALSC educated me about the Canadian Translation/Notarization/Authentication/Legalization Process in Canada and the Apostille Service for the UK. They checked that the source Document and Translation was satisfactory before accepting it for processing. They informed me as my Documents passed through each stage of the process.They completed the Canadian work promptly FedEx'ing everything to S America. The info for the UK allowed me to manage that task efficiently.I highly recommend this team
Chris Roylance
Chris Roylance
2017-10-23T21:07:58+0000
Thank you for your great service! ALSC saved me a lot of nerves when I was doing my documents legalization. Very professional and helpful. Top customer service.
Vlada Shadrina
Vlada Shadrina
2017-10-16T00:22:16+0000
Helpful, efficient, timely and personable service, delivered exactly what was promised. Definitely recommend.
Doug Holder
Doug Holder
2017-10-01T18:43:19+0000
I was really satisfied with the services provided by ALSC. Professional and dedicated team. 100 % customer oriented. Two thumbs up. I would highly recommend them to anyone.
Stefan Nadjakov
Stefan Nadjakov
2017-09-30T01:12:39+0000
Highly recommended. Fast, helpful service with great communication. Thanks!
Pat Dunlop
Pat Dunlop
2017-07-19T20:00:17+0000
ALSC helped us navigate our Amazon EU registration process which involved getting an obscure notarial seal called the Apostille of the Hague. When no one else knew what to do, they stepped right up and helped us get the job done. Everyone we encountered at ALSC was extremely knowledgeable and courteous.
Ann Hennessy
Ann Hennessy
2017-05-12T15:46:32+0000
Very good service! A saver for quick and urgent legalization of diplomas. Thank you!
Daria Molodtsova
Daria Molodtsova
2017-05-10T19:06:12+0000
I was amazed how quickly this team worked to get my birth certificate from Newfoundland to the Mexican embassy in Ottawa to Guanajuato, Mexico and how well they kept me updated on their progress.
Warren Bruce
Warren Bruce
2017-04-07T01:55:52+0000
What a seamless and worry free process- The whole team worked quickly and easily for us to be able to get our immigration status in Belgium as Canadian Citizens! Would recommend anyone to use them!
Whitney Sorensen
Whitney Sorensen
2017-04-06T17:49:13+0000
I have recently used the services of ALSC and I can confidently recommend this firm to everyone that requires similar services. The level of professionalism and care demonstrated by ALSC and their team was second to none, specially taking into consideration that they were handling sensitive documents. The follow up and updates throughout every step of the process was most appreciated and their management of timelines provided was excellent.
Zeki Bagran
Zeki Bagran
2016-09-07T19:42:19+0000
ALSC is just amazing service in so many levels. They return e-mails in a very fast manner, when you call them there is always a well informed person ready to give you choices and the follow-up during the proses is just standing. They kept me informed every step with e-mails. I should also mention the price as it cost me a 1/5 of the price of what others where charging in Vancouver. A lesson to learn here, go with the experts as you will save time, money and have peace of mind! Rosa P
Rosa Pena
Rosa Pena
2016-02-25T00:51:32+0000
I recently used Authentication and Legalization Services to have two documents authenticated and legalized for use abroad. The document submission process was very clear, and I was kept informed by email at every step of the way. I like the fact that my documents were checked prior to submission to ensure acceptance by the respective authorities. Efficient service with quick turnaround. I would definitely use again and recommend!
Ian Ross
Ian Ross
15:32 24 Oct 17
Great experience with this business with legalization of Canadian marriage certificate. Fast and expeditious service with professional, in-depth and accurate answers to whatever questions we had. The fees are a bit pricy but I wouldn't hesitate next time I'd need something stamped. Good information in all stages of the process. Updates came by email informing us of where our document was in the process all the time. Highly recommended.
Jon Wicklund
Jon Wicklund
16:04 26 Jun 17
I am very pleased with the services offered, prompt response to all inquiries and very cordial communication. I will gladly recommend ALSCanada to other people who need similar services. THANK YOU!
Bukurije Bllacaku
Bukurije Bllacaku
18:24 24 Oct 17
Authentication Legalization Services Canada has surpassed all expectations in assisting me with a delivery issue that was not of their fault. They are action; not lip service. When you communicate with them, they act. Couldn’t ask for better customer service. I felt valued with a long and drawn out ordeal and like I was burdening them as I was asking for so much, but that is not how they made me feel. I highly recommend them. You will not be disappointed.Sincerely and with much thank for all of your efforts above and beyond the call of duty,S Leadbetter
soul living
soul living
23:41 23 Jun 17
This is Kavin Patel & ALS Canada helped me a lot to get everything done. From the point when I dropped off my package, to when I kept getting updates through e-mail to where my paper work was. It was done very quickly & I picked it up from there Toronto Office. Very happy with the professional service & I would recommend them to anyone who needs there paperwork authenticated abroad.Kavin Patel
Priyanka Patel
Priyanka Patel
19:11 20 Sep 17
Honestly I'm not one to provide feedback publically, but I was incredibly impressed with the simple, customer-friendly and efficient services I was provided with! Emails were answered within minutes as long as they were within working hours, and instructions were very clear and laid out logically. I wasn't hesitant to ask any questions before submitting my order as they more than happy to provide extensive clarity. Once they received my paperwork they made me feel like I was on the top of their to-do list and took care of my matters with utmost urgency. It was really a huge burden that they took off my shoulders and they did it in such a friendly way. I definitely recommend them!
Basma El-Salviti
Basma El-Salviti
05:38 11 May 17
Authentication Legalization Services Canada did a terrific with getting my documents translated, notarized and authenticated. Pegi and Danny kept me up to date on almost a daily basis as to the progress of the process. They were able to do in 1 week what I thought would take 2-3 weeks. Great job. I highly recommend their services.Tom Carleton
Tom Carleton
Tom Carleton
18:15 28 Nov 17
I have used ALSC services on two different occasions. The service provided met the highest standards - quick, efficient, and easy! Would definitely recommend!
Edgar Lautsyus
Edgar Lautsyus
06:18 11 Dec 17

Types Of Documents ALSC Authenticates At Global Affairs Canada

We authenticate all types of documents at Global Affairs Canada Authentication Services Section. Below is a list of some of the more common ones. If you don’t see your document listed below speak with one our friendly specialists they will be able to provide you more information. There are also some great articles that explain more about the documents below and what is required to have them authenticated at Global Affairs Canada and legalized at the embassy see our Quick & Easy Verification section on our homepage.

  • Adoption
  • Affidavits
  • Agent Authorization Letter
  • Assignments
  • Birth Certificate
  • Certificate of Pharmaceutical Product (CPP Certificate)
  • Commercial Invoice
  • Certificate of Free Sale (CFS Certificate)
  • Certificate of Origin
  • Corporate Documents
  • Court documents
  • Death Certificate
  • Degree, Diploma Transcripts
  • Divorce Certificate
  • Good Manufacturing Practices Certificate of Compliance (GMP Certificate)
  • Health Canada Certificates
  • Health Canada Medical Device Licence
  • International Trade Certificates
  • Marriage Certificate
  • Passport
  • Police Check
  • Power of Attorney
  • Property Deeds
  • Teachers Certificate

document apostille authentication legalizations steps Canada

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