Apostille or Authentication – Why and What’s the difference?

Apostille Canada or Authentication of Documents Canada – What’s the difference and why am I being asked to do it are questions that we hear often from our clients. To help explain Canadian documents being used outside the country, for personal or business affairs, must go through the international law two step process of authentication of documents and legalization to make them valid for use. This two step process of authentication and legalization must also be followed in order for a document to be accepted as the equivalent to an Apostille. We talk more about this in the below as many of our clients have been asked to get an Apostille for their Canadian document only to discover that it’s not possible. The Apostille or Authentication and Legalization process applies to a Birth Certificate, Marriage Certificate, Degree, Police Check, Power of Attorney, Certificate of Incorporation or Certificate of Origin to name a few official documents that maybe used in a foreign country. As Canada’s first service provider Authentication Legalization Services Canada has been helping people and corporations for 25 years apostille, authenticate and legalize all types of documents for use internationally, feel free to speak to one of our friendly specialists about yours.

Apostille Canada – The Authentication Legalization Equivalency

Outside of Canada another commonly used method to have a document validated for use internationally is to get an Apostille stamp. This is the process used by any country who has signed the Apostille Convention Agreement.  If you want to find out more see our Apostille Canada information page. It outlines how the process is a new way adopted by many countries to validate documents although Canada is still not a member. Since Canada has not signed the Apostille Convention Agreement, it uses the older internationally recognized equivalent that starts with the first step of Authentication of Documents at Global Affairs Canada. The second step of document legalization takes place at the embassy of the country that you will be using the document in. This process still applies to a country who has signed the Apostille agreement.

 Apostille Countries Require Authentication of Documents Canada

Here are some of the countries who use the Apostille process and may specifically ask you to get one for your Canadian document. These countries include Albania, Argentina, Austria, Brazil, Bulgaria, Chile, Colombia, Costa Rica, Cyprus, Czech Republic, Dominican Republic, Ecuador, El Salvador, Germany, Greece, Honduras, Hong Kong, India, Ireland, Israel, Italy, Kazakhstan, Mauritius, Mexico, Netherlands, Nicaragua, Panama, Peru, Poland, Romania, Russia, Serbia, Spain, Switzerland, Turkey, Ukraine, United Kingdom, United States and Venezuela. It’s important to remember that if you have been asked to get a Canadian Apostille for your document that the two steps of authentication and legalization must be completed in order for it to be accepted as the equivalent. Now that we have covered what an Apostille is and who uses them, lets talk about the authentication of documents in Canada the first step in having a Canadian document accepted internationally.

Who Authenticates Canadian Documents?

Global Affairs Canada Authentication Services Section in Ottawa is responsible for the authentication of documents for use in a foreign country. Once they verify the official signature on your document is valid, by checking in their registry, they affix their stamp, seal and signature. Before doing this there are certain requirements that apply to the document, but not to worry our consultation guarantees document authentication. To help confirm a document is ready to be authenticated use our Quick & Easy Verification then follow the ALSC 5 Easy Steps. Currently Global Affairs Canada takes 20 business days to authenticate a document but using Authentication Legalization Services Canada can shorten this to as quick as 1 business day, another benefit of choosing our authentication of documents service.

How We Can Help You

  • We guarantee authentication at Global Affairs Canada
  • Strict operational procedures that ensure the security of your document
  • We personally go to Global Affairs Canada for you
  • Status updates by email at each step, giving you peace of mind
  • Canada’s most experienced agents to assist you
  • We save you time so you get your international document faster
  • We guarantee the Apostille Canada Equivalent

Authentication of Document Service Fees & Speeds 

We pride ourselves on offering the best service at an affordable rate. Our fees have always been great value and with no fee increases for our clients in 8 years we carry on that proud tradition.


$100up to 10 documents
  • 1-10 Documents
  • Multi Document Solution
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$125for 1st document
  • Only $25 per Additional Document
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$175for 1st document
  • Only $25 per Additional Document
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  • Save 20 Business Days
  • When Time Matters


When Time Matters

Industry leaders being the first to offer Economy 10 day, Standard 3 day and Priority same day authentication service guaranteed


Trusted Experience

As Canada’s first service provider our team is the most experienced in our specialized field helping clients around the world for 25 years


Customer Focused

5 Time Honour Roll Award Recipient Proudly Recognized by the Better Business Bureau. We believe our clients deserve the best! 

“I received the documents yesterday and everything seems to be in order. Thank you so much for being so efficient and for doing what was promised, which is more then what I can say about a lot of companies. ”
William F.– Fort McMurray AB, Divorce Certificate – Philippines
“Outstanding Danny, Thank you to you and Pegi and everyone else at ALSC.  Your professionalism and efficiency are incredible. Thank you for all your help on this.”
Tim H.– WA USA, RCMP Police Check – Spain
“I received my degree by Fedex today, a day earlier than expected. I wanted to thank you for helping me with this and for being very efficient and professional at all times.”
L. Awwad– Kuwait, Degree – UAE
“Sherry and I would like to thank you for a job well done.  We have been to Panama and now have our Pensionado Visas in place.  Everything went smoothly, thanks to you. ”
Sherry & Guy M. – Ontario, Pension Letter – Nicaragua

Types Of Documents We Help Authenticate At Global Affairs Canada

We authenticate all types of documents at Global Affairs Canada Authentication Services Section. Below is a list of some of the more common ones. If you don’t see your document listed below speak with one our friendly specialists they will be able to provide you more information.

  • Adoption
  • Affidavits
  • Agent Authorization Letter
  • Assignments
  • Birth Certificate
  • Certificate of Pharmaceutical Product (CPP Certificate)
  • Commercial Invoice
  • Certificate of Free Sale (CFS Certificate)
  • Certificate of Origin
  • Corporate Documents
  • Court documents
  • Death Certificate
  • Degree, Diploma Transcripts
  • Divorce Certificate
  • Good Manufacturing Practices Certificate of Compliance (GMP Certificate)
  • Health Canada Certificates
  • Health Canada Medical Device Licence
  • International Trade Certificates
  • Marriage Certificate
  • Passport
  • Police Check
  • Power of Attorney
  • Property Deeds
  • Teachers Certificate

document apostille authentication legalizations steps Canada

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